Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Korda/Nemeth Engineering, Inc. for the DPU Archive/Records Storage and SMOC Locker Room Renovation Project, CIP 650505-100000. This project is for detailed design services and will provide a design for the rehabilitation of the office area in the former Police Property Room, renovation of the warehouse area for document storage, and renovation of the SMOC crew locker rooms within the Fairwood Facility. The design will include hazardous material abatement and will obtain the required permits for this renovation. A future renewal will be requested for Step 3 - Services During Construction.
Planning Area: 99
2. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received five (5) proposals on June 14, 2019 from the following companies:
Name C.C. No. | Exp. Date | Vendor# | City / State | Status____
BBCO Design 27-1134922 | 03/31/22 | 019748 | Columbus, OH | FBE
Braun & Steidl Architects 34-1414083 | 07/10/20 | 006656 | Columbus, OH | MBE
Korda Nemeth Engineering 31-0922991 | 04/30/21 | 004467 | Columbus, OH | MAJ
OHM Advisors 38-1691323 | 01/02/20 | 007505 | Columbus, OH | MAJ
Star Consultants, Inc. 31-1558857 | 02/28/20 | 005568 | Columbus, OH | MBE
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was Korda/Nemeth Engineering, Inc.
3. Project Timeline: The total term of the Step 2: Detailed Design Services contract will be for one year after notice to proceed is given. Notice to proceed is expected to be in November of 2019 with bidding completed by October of 2020.
4. CONTRACT COMPLIANCE NO.: 31-0922991 | MAJ | EXP 4/30/2021 | Vendor # 004467
5. Emergency Designation: Emergency designation is not requested.
6. ECONOMIC IMPACT: This project will consolidate all of the DPU archives and records from all sections into a centralized location. This will help when trying to locate record and archive documents for City project managers as well as provide a centralized staff who are experts in locating and storing the documentation.
7. FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $434,296.96 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109 and amends the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Korda/Nemeth Engineering, Inc. for the DPU Archive/Records Storage and SMOC Locker Room Renovation Project; to authorize the transfer within and the expenditure of up to $434,296.96 from the Sanitary Sewer General Obligation (G.O.) Bond Fund and to amend the 2019 Capital Improvements Budget. ($434,296.96)
Body
WHEREAS, it is necessary to enter into a professional engineering services agreement with Korda/Nemeth Engineering, Inc. for the DPU Archive/Records Storage and SMOC Locker Room Renovation Project, CIP 650505-100000; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $434,296.96 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget to provide sufficient budget authority for the project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Korda/Nemeth Engineering, Inc. for the DPU Archive/Records Storage and SMOC Locker Room Renovation Project, CIP 650505-100000 for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with Korda/Nemeth Engineering, Inc., 1650 Watermark Drive, Suite 200, Columbus, Ohio 43215, for DPU Archive/Records Storage and SMOC Locker Room Renovation Project, CIP 650505-100000 in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $434,296.96 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That an expenditure of $434,296.96 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
6109 | P650113-100000 | Gen. Eng. Svcs. Contract (carryover) | $566,345 | $132,048 | (-$434,297)
6109 | P650505-100000 | DPU Archive/Records Storage and SMOC Locker Room (carryover) | $0 | $434,297 | (+$434,297)
SECTION 5. That the said firm, Korda Nemeth Engineering, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.