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File #: 2490-2019    Version: 1
Type: Ordinance Status: Passed
File created: 9/19/2019 In control: Public Service & Transportation Committee
On agenda: 10/7/2019 Final action: 10/10/2019
Title: To appropriate $628,660.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Infrastructure Management with George Byers Sons Inc.; to authorize the expenditure of $628,660.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($628,660.00)
Attachments: 1. 2490-2019
Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for snow and ice. The Division has identified sixteen (16) trucks that need to be replaced due to age and condition. The City has a multiple year Universal Term Contract for this equipment with George Byers Sons, Inc.

The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for Light Duty Trucks for the Department of Public Service, Division of Infrastructure Management.

The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):

George Byers Sons, Inc., PA003231/PO121654-1, Light Duty Trucks, expires 6/30/20.

2. CONTRACT COMPLIANCE INFORMATION
George Byers Sons, Inc. Vendor #006008 MAJ (FID #31-4139860), Expires 12/4/20.

3. FISCAL IMPACT
Although this purchase was not originally budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265), the equipment is needed, and the fund has the available resources to make this purchase.

4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available for winter operations as quickly as possible.

Title
To appropriate $628,660.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Infrastructure Management with George Byers Sons Inc.; to authorize the expenditure of $628,660.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($628,660.00)

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