Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with ProLine Electric, Inc. for an upgrade of the electrical systems at the Department of Technology West Data Center. This project will include an installation of a new 1000 KW generator, installation of a new automatic transfer switch, a new 200 KVA UPS (uninterrupted power supply) unit, two (2) new 125 KVA power distribution units, and various distribution panelboards. These upgrades are necessary to ensure uninterrupted and equal distribution of power throughout the facility.
Formal bids were solicited and the City received two (2) bids (0 FBE, 0 MBE) on August 8, 2019 as follows:
Company City AS1/FBE/MBE Bid Amount
ProLine Electric, Inc. Lancaster EBOCC $1,323,480.00
Knight Electric, Inc. Columbus EBOCC $1,382,162.00
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, and responsible bidder, ProLine Electric, Inc.
ProLine Electric, Inc. Contract Compliance No. 31-1487377, expiration date January 03, 2021.
Emergency action is requested so that necessary upgrades at the Department of Technology Data Center can begin without delay.
Fiscal Impact: This legislation authorizes an expenditure of $1,305,280.00 from the Department of Technology Information Services Bond Fund with ProLine Electric, Inc. for upgrades related to the West Data Center electrical. These funds are budgeted within the Information Service Bond fund.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with ProLine Electric, Inc. for upgrades related to the Department of Technology West Data Center; to authorize the transfer of $1,305,280.00 within the Information Services Bond fund; to authorize the expenditure of $1,305,280.00 from the Information Services Bond Fund; and to declare an emergency. ($1,305,280.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize transfers between projects within the Information Services Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for electrical system upgrades related to the Department of Technology West Data Center; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received two bids on August 8, 2019; and
WHEREAS, ProLine Electric, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $1,305,280.00 from the Information Service Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with ProLine Electric, Inc. for electrical system upgrades at the Department of Technology West Data Center so that these necessary upgrades can be implemented as soon as possible, thereby, preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with ProLine Electric, Inc. for electrical system upgrades to the Department of Technology West Data Center.
SECTION 2. That the 2019 Capital Improvement Budget be amended as follows:
Project Name / Project Number / Current Authority / Revised Authority/ Difference
Fund 5105
Network Improvements/Information Services Carryover/P470067-100000/$1,810,000/$504,720/($1,305,280)
West Data Center Electrical Upgrade/Information Services Carryover P470073-100000/$0/$1,305,280/$1,305,280
SECTION 3. That the transfer of $1,305,280.00, or so much thereof as may be necessary, is hereby authorized within Fund 5105 (Information Services Bond Fund), per the accounting codes in the attachment of this ordinance.
See attached: Ord 2491-2019 legislation template
SECTION 4.That the expenditure of $1,305,280.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5105, (Information Services Bond Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 2491-2019 legislation template
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.