Explanation
1. BACKGROUND
The Smart City Challenge is a U.S. Department of Transportation (USDOT) grant program seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future.” In 2016 the City of Columbus, acting through the Department of Public Service, applied for and won the Smart City Challenge, receiving a $40 million dollar grant from USDOT and a $10 million grant from the Paul G. Allen Family Foundation (Vulcan).
Pursuant to Ordinance 0820-2018, the Department of Public Service initiated a procurement effort that resulted in the award and execution of a professional services contract with Pillar in the amount of up to $2,500,000.00 for design and delivery of advanced data and intelligent transportation systems related to the Smart City Challenge. The contract deliverables include technologies and applications that can be used to reduce traffic congestion, keep travelers safe, use energy more efficiently, respond to climate change, connect and create opportunities for underserved communities, and support economic vitality.
This is the fourth and last planned contract modification for this project to complete design and implement the Smart Columbus Operating System, a data management platform to manage the USDOT data and other city, regional, and statewide data. The operating system serves the overall program in order to provide a location for all baseline and project data so projects can be analyzed, performance measurement plans can be developed, and changes needed to implemented projects can be identified, designed, and put in place. The system has the ability to ingest, fuse, search, and visualize data. It also has the ability to host other microservices like trip optimization and payment processing. Projects that will be supported by the operating system include:
• Connected vehicle infrastructure
• Self-driving shuttles
• Smart mobility hub infrastructure
• Trip planning application
• Event parking management
• Mobility assistance
• Electric charging stations
• Other electric vehicle initiatives
The purpose of this fourth planned contract modification is to add funding to the original contract to allow for the continuation of requisite services by Accenture, LLP, formerly known as Pillar Technology Group, LLC, in accordance with the USDOT schedule.
The contract dollar amount to date is as follows:
Original contract amount: $2,500,000.00 (Ord. 0820-2018, PO116406)
Total Modification No. 1: CANCELLED
Total Modification No. 2: $2,500,000.00 (Ord. 2125-2018, PO143587)
Total Modification No. 3: $2,500,000.00 (Ord. 0898-2019, PO172823)
This Modification No. 4: $4,081,749.00
Total Contract amount including all modifications: $11,581,749.00
Ordinance 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, USDOT Smart City Challenge, and Paul G Allen Family Foundation (Vulcan) contracts, documents, and projects.
Accenture is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the State of Ohio’s Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFO
The contract compliance number for Accenture, LLP, is CC023429 and expires 10/3/2019. Accenture has been contacted and is in the process of updating their contract compliance. A contract modification will not be executed until Accenture’s contract compliance has been updated.
3. FISCAL IMPACT
This is a reimbursable budgeted expense of $3,581,749.00 for this project within Fund 7768 (Smart City), Grant G591610 (2016 USDOT Smart City Award). Funds will need to be appropriated within Fund 7768, Grant G591610.
The grant requires a City cost share participation. Funds in the amount of $500,000.00 are available for the cost share amount in Fund 7704 (Streets and Highways Bond Fund), Project P530163-100000. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project for the cost share amount.
4. EMERGENCY DESIGNATION
Emergency designation is requested to allow for the timely execution of the contract modification to prevent any disruption in design services related to the Smart City Challenge to meet project deadlines established with USDOT for the grant.
Title
To amend the 2019 Capital Improvement Budget; to appropriate funds within the Smart City Grant Fund; to authorize the City’s Chief Innovation Officer to execute a contract modification with Accenture relative to the Smart City Challenge; to authorize the expenditure of up to $4,081,749.00 from the Smart City Grant Fund and from the Streets and Highways Bond Fund to pay for the contract modification; and to declare an emergency. ($4,081,749.00)
Body
WHEREAS, in 2016 USDOT awarded the City of Columbus up to $40 million in federal funds for the Smart City Challenge to assist in implementation of the City’s proposal to demonstrate how advanced data and intelligent transportation systems (ITS) technologies and applications can be used to reduce congestion, keep travelers safe, protect the environment, respond to climate change, connect underserved communities, and support economic vitality; and
WHEREAS, Ordinance 0820-2018 authorized the Chief Innovation Officer to enter into a professional services contract with Pillar Technology Group, LLC, in an amount of up to $2,500,000.00 for the provision of various design services related to the Smart City Challenge; and
WHEREAS, Ordinance 2121-2018 authorized the Chief Innovation Officer to enter into a first professional services contract modification with Pillar Technology Group, LLC, in an amount of up to $430,000.00 for the provision of various design services related to the Smart City Challenge, which was subsequently cancelled; and
WHEREAS, Ordinance 2125-2018 authorized the Chief Innovation Officer to enter into a second professional services contract modification with Pillar Technology Group, LLC, in an amount of up to $2,500,000.00 for the provision of various design services related to the Smart City Challenge; and
WHEREAS, Pillar Technology Group, LLC, was acquired by Accenture, LLP, and, in addition to notifying the City of the acquisition, Accenture, LLP, agreed to honor past, present and future purchase orders established from contract number PO116406; and
WHEREAS, Ordinance 0898-2019 authorized the Chief Innovation Officer to modify all contracts and agreements by assigning all past, present, and future contracts and purchase orders with Pillar Technology Group, LLC, to Accenture LLP, and to execute a third planned contract modification with Accenture, LLP, to add additional funding for the provision of various design services related to the Smart City Challenge; and
WHEREAS, it is necessary to execute a fourth planned contract modification with Accenture, LLP, to add additional funding for the provision of various design services related to the Smart City Challenge; and
WHEREAS, this contract modification will be funded with grant funding and a local cost share contribution; and
WHEREAS, it is necessary to appropriate funds in Fund 7768, Smart City Grant Fund, for this expenditure; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority in the proper project for the local cost share expenditure for this contract modification; and
WHEREAS, Ordinance 1901-2017 authorizes the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, USDOT Smart City Challenge, and Paul G Allen Family Foundation (Vulcan) contracts, documents, and projects; and
WHEREAS, an emergency exists in the usual daily operation of the Smart City Program in that it is immediately necessary to authorize the Chief Innovation Officer to execute a fourth contract modification with Accenture, LLP, to prevent any disruption in design services related to the Smart City Challenge and to meet project deadlines established with USDOT for the grant, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget, authorized by Ordinance 1326-2019, be and is hereby amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Change / Amended C.I.B.
7704 / P530163-100000 / Smart City Challenge (Voted Carryover) / $640,396.00 / ($500,000.00) / $140,396.00
7704 / P530163-100009 / Smart City Challenge - Project Management Services (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $3,581,749.00 is appropriated in Fund 7768 (Smart City), Dept-Div 5912 (Division of Design and Construction), Grant G591610 (2016 USDOT Smart City Award), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 3. That the City’s Chief Innovation Officer, on behalf of the Department of Public Service, be and is hereby authorized to execute a fourth professional services contract modification with Accenture LLP, 580 N 4th St, Suite 190, Columbus, Ohio, 43215, in an amount of up to $4,081,749.00, for the provision of various design services related to the Smart City Challenge.
SECTION 4. That the expenditure of $500,000.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530163-100009 (Smart City Challenge - Project Management Services), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $3,581,749.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7768 (Smart City), Dept-Div 5912 (Division of Design and Construction), Grant G591610 (2016 USDOT Smart City Award), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Chief Innovation Officer administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.