Explanation
BACKGROUND:
This ordinance authorizes the Public Safety Director, on behalf of the Division of Support Services, to modify a contract with Day Funeral Services in the amount of $80,000.00 to continue to provide indigent cremations as needed for the City of Columbus. The modification is required in order to increase the funds to be paid to Day Funeral Services for the remainder of this year due to the increase in the number of indigent burials in the city. Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.
Bid Information: Formal Bid # RFQ010964 was opened on November 27, 2018 to create a new process for indigent cremations. Multiple responses were received. An evaluation committee was put together comprised of personnel from the Division of Support Services, Health, the Department of Public Safety’s Director’s Office, and the Franklin County Coroner’s office. Based on the average score from the committee, the bid was recommended to be awarded to Day Funeral Services.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State's unresolved findings for recovery certified search.
Contract Compliance - 61-1688640 expires on 12/18/2020
Emergency Designation: Emergency legislation is requested to enable the Division of Support Services to immediately modify this contract with Day Funeral Services to continue the services of indigent cremation services based on ORC 9.15.
FISCAL IMPACT: This ordinance authorizes an expenditure of $80,000.00 from the 2019 general fund budget for processing indigent burial claims for the Division of Support Services. A total of $120,000.00 was budgeted in Support Services' 2019 general fund budget. In 2018, the Division encumbered and/or expended approximately $120,000 for indigent burial.
Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to modify a contract with Day Funeral Services for processing of indigent cremations; to authorize the expenditure of $80,000.00 from the General Fund; and to declare an emergency ($80,000.00).
Body
WHEREAS, Chapter 145 of Columbus City Code and Section 9.15 of the Ohio Revised Code require the City to sustain the cost of burials of indigent persons under certain circumstances; and,
WHEREAS, Formal Bid # RFQ010964 was opened on November 27, 2018 to create a new process for indigent cremations; and,
WHEREAS, an evaluation committee was put together comprised of personnel from the Divisions of Support Services, Health, the Department of Public Safety’s Director’s Office, and the Franklin County Coroner’s office. Based on the average score from the committee, it was recommended that the bid be awarded to Day Funeral Services; and,
WHEREAS, the Public Safety Department, on behalf of the Division of Support Services, desires to modify a contract originally established with Day Funeral Services for indigent cremations via ordinance 0485-2019; and,
WHEREAS, this modification will increase the original contract established with Day Funeral Services by $80,000.00 and thus increase the total contract from $100,000.00 to $180,000.00; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into contract with Day Funeral Services for indigent cremation services, for the immediate preservation of the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to modify a contract with Day Funeral Services for indigent cremation services.
SECTION 2. That the expenditure of $80,000.00, or so much thereof as may be needed, is hereby authorized in the general fund in object class 03-contractual services, per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.