Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Laerdal Medical Corporation for the purchase of patient simulator training equipment for the Division of Fire Training Bureau, in accordance with sole source procurement provisions. Laerdal Medical Corporation is the sole source provider of the SimMan patient simulator currently used by the Training Bureau. The Division of Fire has a need to replace existing patient simulation equipment that is beyond its useful life. The total cost of this purchase is $53,297.44, which includes the simulation manikin and accessories, instructor tablet-PCs for simulated patient monitoring, educational session, on-site installation, warranty and updates. The Division of Fire Training Bureau currently employs a Laerdal computerized patient simulator to assist in EMS training. These simulators use life-like manikins programmed to simulate a multitude of medical conditions that are used to train emergency responders. This legislation authorizes the purchase of this simulator, thus allowing the Training Bureau to utilize the hundreds of scenarios already written with Laerdal software, and currently used with the existing simulator, without the need to learn a new operating interface on another manufacturer's simulator. This purchase would provide product continuity and would augment current training practices by employing similar and familiar equipment using existing scenarios already employed with the current simulator.
This legislation also authorizes the Finance and Management Director to issue a purchase order to SCANNA MSC Inc. for the purchase of two (2) replacement x-ray systems for the Fire Division's Bomb Squad, in accordance with sole source procurement provisions. The current primary system was initially purchased in 2006 and is being phased out by the manufacturer. SCANNA is the sole source provider of this x-ray equipment, which is the same equipment and technology currently in use by CFD Bomb Technicians at the FBI Hazardous Devices School, and will be used on the primary bomb threat response vehicles.
Bid Information: Laerdal Medical Corporation is the sole source provider of the Laerdal SimMan patient simulator and related equipment currently utilized for its EMS training efforts; SCANNA MSC Inc. is the sole source provider of the ALLPRO Imaging system being purchased via this ordinance.
Contract Compliance: Laerdal Medical Corporation / #13-2587752; SCANNA MSC Inc. / #65-0766978
Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the product quotes attached hereto.
FISCAL IMPACT: This ordinance authorizes the amending of the 2019 Capital Improvements Budget and allows for the transfer of funds between projects within Safety's Capital Improvement budget and an expenditure of $53,297.44 for the purchase of a patient simulator and related equipment from Laerdal Medical Corporation, and $55,274.38 for the purchase of x-ray systems from SCANNA MSC Inc., on behalf of the Department of Public Safety, Division of Fire. Funding exists within the Fire Division's Safety Bond Fund, Fire Apparatus Replacement Project for this purchase.
Title
To authorize a transfer between projects within the Safety Bond Fund; to amend the 2019 Capital Improvements Budget; to authorize and direct the Director of Finance and Management to issue a purchase order to Laerdal Medical Corporation for the purchase of a patient simulator and related equipment for the Division of Fire's Training Bureau, in accordance with sole source procurement provisions of City Code Chapter 329; to authorize and direct the Director of Finance and Management to issue a purchase order to SCANNA MSC Inc. for the purchase of x-ray systems for the Division of Fire's Bomb Squad, in accordance with sole source procurement provisions of City Code Chapter 329; to expend $108,571.82 from the Safety Bond Fund; and to declare an emergency. ($108,571.82)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget within the Safety Bond Fund; and,
WHEREAS, is is necessary to transfer funds within Public Safety's Capital Improvement Budget to properly align cash with projected expenditure; and,
WHEREAS, the Division of Fire needs to purchase a patient simulator and related equipment from Laerdal Medical Corporation for its Training Bureau for use in EMS training; and,
WHEREAS, the Division of Fire needs to purchase x-ray systems from SCANNA MSC Inc. for its Bomb Squad; and,
WHEREAS, Laerdal Medical Corporation and SCANNA MSC Inc. are the sole source providers of the aforementioned equipment per attached the quotes and sole source letters; and,
WHEREAS, for the aforementioned reasons, it is now necessary for the Director of Finance and Management to issue purchase orders to Laerdal Medical Corporation, for the purchase of a patient simulator and related equipment, and to SCANNA MSC Inc. for the purchase of x-ray systems, both in accordance with sole source procurement provisions of the Columbus City Code; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said equipment, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7701, as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Station #2 P340130-100000 $19,426 $0 ($19,426)
Fire Apparatus Replacement P340101-100000 $441,905 $461,331 $19,426
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.
SECTION 3. That the Director of Finance and Management is hereby authorized and directed to issue purchase orders to Laerdal Medical Corporation and SCANNA MSC Inc. in accordance with the sole source provisions of Chapter 329 of the City Codes for the aforementioned equipment.
SECTION 4. That the expenditure of $108,571.82, or so much thereof as may be necessary, for the purchase of this equipment be and is hereby authorized from Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Council finds it is in the City's best interest to waive the competitive bidding requirements of City Code to allow the aforementioned purchase from Zoll Medical Corporation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.