Explanation
1. BACKGROUND
The Department of Public Service, Division of Traffic Management, utilized pavement marking materials, sign manufacturing materials, school flashers, traffic signal commodities, and a variety of traffic management and control commodities during the Souder Avenue bikeway project. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. Universal Term Contracts have been completed for these commodities.
This legislation authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the following current, pending and future Universal Term Contract Purchase Agreements listed below for Traffic Management and Control for the Division of Traffic Management.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g).
Universal Term Contract Purchase Agreements:
Reflective Sheeting
Traffic Signal Controller
Aluminum Street Sign Blanks
Traffic Pedestal Poles
Traffic Signal Strain Poles
Loop Detector Sealant
School Speed Limit Sign Supports
Audible Pedestrian Traffic Signals
Longitudinal Channelizers
Preformed Heat Fused Thermoplastic
Traffic Signal Heads
Traffic Sign Posts
Glass Beads
Traffic Pedestrian Signal Equipment
Traffic Signal Detector Equipment
Traffic Control Devices
Thermoplastic Pavement Marking Material
Glass Spheres
School Flashers
2. FISCAL IMPACT
Funding for these commodities is available within the Streets and Highways GO Bonds Fund (Fund 7704), Project P540002-100000. An amendment to the 2019 Capital Improvement Budget is necessary to establish sufficient budget authority for the project.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2019 Capital Improvement Budget; to authorize an expenditure of up to $31,238.00 within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management and Control for the Division of Traffic Management; and to declare an emergency. ($31,238.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, utilizes pavement marking materials, sign manufacturing materials, school flashers, traffic signal commodities and a variety of traffic management & control commodities throughout the City; and
WHEREAS, the Division of Traffic Management recently completed a bike lane project on Souder Avenue that utilized these commodities; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing, pending and future citywide universal term contracts established by the Purchasing Office; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management and Control to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / CIB Amount / Change / CIB amount as amended
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $50,472.00 / ($31,238.00) / $19,234.00
7704 / P540002-100107 / Bikeway Development - Souder Avenue Bike Lanes (Voted Carryover) / $0.00 / $31,238.00 / $31,238.00
SECTION 2. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Management and Control for the Division of Traffic Management.
SECTION 3. That the expenditure of $31,238.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways GO Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P540002-100107 (Bikeway Development - Souder Avenue Bike Lanes), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.