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File #: 2514-2019    Version: 1
Type: Ordinance Status: Passed
File created: 9/23/2019 In control: Technology Committee
On agenda: 10/14/2019 Final action: 10/16/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate State Term Schedule with CDW Government, Llc, for the procurement of Cisco VoIP license renewal, maintenance and support, to transfer $587,397.00 within the Information Services Operating Fund to provide sufficient funding for this transaction, to authorize the expenditure of $1,137,397.80 from the Information Services Division, Information Services Operating Fund and to declare an emergency ($1,137,397.80).
Attachments: 1. State of Ohio STS 533110-3_TitlePage, 2. CDW Flex Call 5 YR - City of Columbus, 3. 2514-2019EXP
Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate State Term Schedule (STS033-533110-3-36, expiring June 30, 2020) authorized for the City’s use by Ordinance no. 582-87, CDW Government, Llc, for the procurement of Cisco VoIP license renewal, maintenance and support.

Cisco has been established as a citywide standard for our VoIP environment. Cisco is best known for their VoIP phones and networking equipment worldwide. The city migrated to Cisco VoIP telephony solution with the goal of dramatically saving on increasing costs related to aged telephone services provisioned by the traditional carriers over the copper wire. Cisco phones have widely been deployed throughout the city and continued efforts remain in place to depreciate existing aged phones and or phone systems.
This ordinance authorizes the transfer of $587,397.00 from personnel to services to fund the balance needed for this contract. In the second quarter financial review, a surplus in excess of $600,000 was projected in personnel. Since $550,000 was initially projected for this contract renewal, these surplus funds are being used to offset the difference.
The term of this contract is for five years, beginning on October 24, 2019 and ending on October 23, 2024.
FISCAL IMPACT: The cost to contract with CDW Government, Llc. to renew current Cisco VoIP licenses is $1,137,397.80. $550,000.80 is budgeted and available in the Department of Technology’s, Information Services Division’s Operating Fund. The balance of $587,397.00 is being transferred from projected surplus funds in personnel.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, Llc., C.C# 007352; Expiration Date: 1/31/2020; DAX Vendor Acc...

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