Explanation
Ordinance No. 2815-2016 authorized the Director of Finance and Management to enter into a contract with AEP T&D Services, LLC to provide for the design, purchase, installation and commissioning of the relay equipment at the Dublin Ave. substation in an amount not to exceed $675,000. The original scope for this project included two AEP standard line differential panels in standard AEP panel steel to be installed on the open floor space between battery racks A and B at the Dublin Ave control house. The City requested a change to the original scope to convert these pre-designed panels to closed-back swing door panels and relocate to the north wall of the control house.
It has become necessary to authorize the Director of Public Utilities to increase the amount of the contract due to the City’s requested change order.
SUPPLIER: AEP T&D Services, LLC, FID #31-1750857, DAX #019902, Expires: September 12, 2021
AEP T&D Services LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is to ADD $125,668.00. Total contract amount including this modification is $800,668.00.
2. Reason additional funds were not foreseen: The need for additional funding was not determined until the work was underway. This contract provided for the allowance of change orders during the process, if necessary, upon mutual agreement by both parties.
3. Reason other procurement processes not used: AEP, the Division of Power’s sole power supply provider is the contractor providing the materials and labor for the project and we therefore do not have an option to select another vendor.
4. How was cost determined: AEP submitted a price quote to the Divi...
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