Explanation
Ordinance No. 2815-2016 authorized the Director of Finance and Management to enter into a contract with AEP T&D Services, LLC to provide for the design, purchase, installation and commissioning of the relay equipment at the Dublin Ave. substation in an amount not to exceed $675,000. The original scope for this project included two AEP standard line differential panels in standard AEP panel steel to be installed on the open floor space between battery racks A and B at the Dublin Ave control house. The City requested a change to the original scope to convert these pre-designed panels to closed-back swing door panels and relocate to the north wall of the control house.
It has become necessary to authorize the Director of Public Utilities to increase the amount of the contract due to the City’s requested change order.
SUPPLIER: AEP T&D Services, LLC, FID #31-1750857, DAX #019902, Expires: September 12, 2021
AEP T&D Services LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is to ADD $125,668.00. Total contract amount including this modification is $800,668.00.
2. Reason additional funds were not foreseen: The need for additional funding was not determined until the work was underway. This contract provided for the allowance of change orders during the process, if necessary, upon mutual agreement by both parties.
3. Reason other procurement processes not used: AEP, the Division of Power’s sole power supply provider is the contractor providing the materials and labor for the project and we therefore do not have an option to select another vendor.
4. How was cost determined: AEP submitted a price quote to the Division of Power for the additional work and equipment necessary to complete this project.
FISCAL IMPACT: $125,668 is budgeted and needed for this modification.
$488,014.78 was spent in 2018
$186,985.22 was spent in 2017
Title
To authorize the Director of the Department of Public Utilities to execute a Change Order with AEP T&D Services, LLC to provide for the completion of a substation reliability project at the Dublin Ave. Substation for the Division of Power for additional work done pursuant to the contract previously authorized by Ordinance Number 2815-2016; to authorize an increase to the original contract in the amount of $125,668.00; and to authorize the expenditure of $125,668.00 from the Electricity Operating Fund. ($125,668.00)
Body
WHEREAS, Ordinance No. 2815-2016 authorized the Director of Finance and Management to enter into a contract with AEP T&D Services, LLC to provide for the design, purchase, installation and commissioning of the relay equipment at the Dublin Ave. substation in an amount not to exceed $675,000; and
WHEREAS, the original scope for this project included two AEP standard line differential panels in standard AEP panel steel to be installed on the open floor space between battery racks A and B at the Dublin Ave control house; and
WHEREAS, the City requested a change to the original scope to convert these pre-designed panels to closed-back swing door panels and relocate to the north wall of the control house; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to increase the amount of the original contract due to the City’s requested change and extend PO041313 for the completion of a substation reliability project initiated by AEP; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to execute a Change Order with AEP T&D Services, LLC, to provide for the completion of a substation reliability project at the Dublin Ave. Substation for the Division to Power, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Power and increase contract No. PO041313to ADD $125,668.00. Total contract amount including this modification is $800,668.00.
SECTION 2. That the expenditure of $125,668.00 or so much thereof as may be needed is hereby authorized in Fund 6300 Electricity Operating Fund in object class 06 Equipment per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.