Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with ARC Acquisition for the purchase of six (6) Panasonic Computers and necessary hardware/accessories to be installed in Division of Fire vehicles. These purchase orders will be established in accordance with the terms and conditions of a State of Ohio Cooperative Contract with ARC Acquisitions. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts.
The ARC Acquisition (vendor #025070) State of Ohio cooperative contract 534363 expires 11/28/2019 ($25,412.82 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $25,412.82 from the Special Income Tax fund with ARC Acquisition for the purchase of six (6) Panasonic Computers and necessary hardware/accessories to be installed in Fire vehicles. The Department of Finance and Management budgeted $4.0 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $6.5 million was expended in 2018 for vehicles and associated up-fitting and $7.5 million in 2017.
Title
To authorize the Finance and Management Director to establish purchase orders with ARC Acquisition for the purchase of six (6) Panasonic Computers and necessary hardware/accessories to be installed in Division of Fire vehicles, in accordance with the terms and conditions of State of Ohio Cooperative Contracts; and to authorize the appropriation and expenditure of $25,412.82 from the Special Income Tax fund. ($25,412.82)
Body
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts; and
WHEREAS, the State of Ohio Cooperative contract with ARC Acquisition, Contract #534363, is available for the City's use for the purchase of Division of Fire vehicle computers and necessary hardware/accessories, expires 11/28/2019; and
WHEREAS, there is a need to purchase six (6) Panasonic Computers and necessary hardware/accessories to be installed in Division of Fire vehicles; and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish a purchase order with ARC Acquisition for the purchase of six (6) Panasonic Computers and necessary hardware/accessories for use by the Division of Fire; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for the purchase of six (6) Panasonic Computers and necessary hardware/accessories to be installed in Division of Fire vehicles, pursuant to the terms and conditions of State of Ohio Cooperative Contracts, as follows:
State Contract No. 534363; ARC Acquisition; CC# 45-2818747
Purchase Panasonic Computers and necessary hardware/accessories ($25,412.82)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $25,412.82 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2451-2019 Legislation Template.xls
SECTION 3. That the expenditure of $25,412.82 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2451-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.