Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for Heavy Duty Specialty Parts and Service. This ordinance is for the repair of a heavy duty refuse truck on behalf of the Department of Public Service. This repair will entail the removal, repair, and reinstallation of damaged front end parts including the front bumper, supports, mounts, trim, and body panels. Purchase orders will be issued as needed from a Universal Term Contract previously established by the Purchasing Office.
Esec Corporation- EIN# 34-1285858, Vendor# 006602 - PA002480 - Heavy Duty Specialty Services exp. 9/30/2019
Fiscal Impact: This ordinance authorizes an expenditure of $34,024.16 from the Fleet Management Operating Fund from a previously established Universal Term Contract for Heavy Duty Specialty Parts and Service related to City vehicles. This ordinance also authorizes the transfer of $35,000.00 from object class 02 to object class 03 in the Fleet Management Operating Fund to allow for budgetary appropriations to account for expected expenditures.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to ensure this unit can be placed back into service as soon as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for the repair of a heavy duty refuse truck on behalf of the Department of Public Service per the terms and conditions of the previously established Universal Term Contract with Esec Corporation; to authorize the transfer of $35,000.00 within the Fleet Management Operating Fund; to authorize the expenditure of $34,024.16 from the Fleet Management Operating Fund; and to declare an emergency. ($34,024.16)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office for Heavy Duty Specialty Parts and Service; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase heavy duty repair services for repair of a Department of Public Service refuse truck; and
WHEREAS, it is necessary to authorize the expenditure of $34,024.16 from the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with ESEC Corporation for repair of a heavy duty refuse truck, allowing for timely maintenance, repair, and general upkeep of City vehicles, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, and to establish the related purchase order(s) for the repair of a Public Service refuse truck on behalf of the Department of Public Service, per the terms and conditions of previously established Universal Term Contracts, the current vendor is as follows:
Esec Corporation- EIN# 34-1285858, Vendor# 006602 - PA002480 - Heavy Duty Specialty Parts exp. 9/30/2019
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $35,000.00, or so much thereof as may be needed, within the Fleet Management Operating Fund per the account codes in the attachment to this ordinance.
See Attached File: 2516-2019 Legislation Template.xls
SECTION 3. That the expenditure of $34,024.16, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: 2516-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.