Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into a contract with K.N.S. Services, Inc. for software, equipment, technical support and maintenance/service for camera security systems for facilities under the purview of the Facilities Management Division.
K.N.S. Services currently provides installation, integration, service and support for the Gentec security surveillance system. K.N.S. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City enter into contract with K.N.S. in accordance with the sole source procurement provisions of Columbus City Code.
K.N.S. Services, Inc. Contract Compliance No. 31-1460220, expiration date December 22, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $50,000.00 from the General Fund and $50,000.00 from the Construction Management Capital Improvement Fund with K.N.S. Services, Inc. to provide software, equipment, technical support and maintenance/service for security systems for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $100,000.00 in the General Fund and Construction Management Capital Improvement Fund collectively for these expenditures. In 2018, $72,908.58 was expended for related equipment and services.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract with K. N. S. Services, Inc. to provide software, equipment, technical support and maintenance/service for security systems under the purview of the Facilities Management Division, in accordance with the sole source procurement provisions of Columbus City Code; to authorize the expenditure of $50,000.00 from the General Fund; and to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund. ($100,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the transfer of funds between projects within the Construction Management Capital Improvement; and
WHEREAS, it is in the best interest of the City to enter into a with KNS Services, Inc. to allow a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for security systems under the purview of the
Facilities Management Division; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the General Fund and $50,000.00 from the Construction Management Capital Improvement Fund; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: City Hall Renovations - Various | Project ID Number: 570031-10000 | Current Authority: $626,563 | Revised Authority: $576,563 | Difference: ($50,000)
Project Name: Facility Renovations - Various | Project ID Number: 570030-100120 | Current Authority: $97,802 | Revised Authority: $147,802 | Difference: $50,000
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract with K.N.S. Services, Inc. in order to provide software, equipment, technical support, and maintenance/service for security systems under the purview of the Facilities Management Division.
SECTION 3. That the transfer of $50,000.00, or so much thereof that may be needed is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Construction Management Capital Improvement Fund 7733 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.