Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Fyda Freightliner Columbus, Inc. for the purchase of one (1) Knuckle Boom Crane Truck for the Division of Water. This equipment will be used by the Distribution Maintenance Section during maintenance and repair of water lines. This purchase was approved by Fleet Management and will replace Brass Tag #23594.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ013273). Forty-five (45) bidders (5 MBE, 3 MBR, 1 F1, 36 MAJ) were solicited and 6 (MAJ) bids were received and opened on September 19, 2019.
After a review of the bids, it was determined that the lowest bid submitted by Fyda Freightliner Columbus, Inc. (alternate) is non-responsive to the specification 3.3.7.2 Engine with a minimum rating of 370 hp. The alternate bid was for an engine with a rating of 350 hp.
The next lowest bidder was Fyda Freightliner Columbus, Inc (primary bid). This bid did meet all the specifications, and therefore, the Division of Water recommends an award for all items to Fyda Freightliner Columbus, Inc. (primary bid) in the amount of $292,650.00 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Fyda Freightliner Columbus, Inc. Vendor#004301, CC#31-0789102, expires 6/21/20
FISCAL IMPACT: $292,650.00 is required for this purchase.
$0.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Fyda Freightliner Columbus, Inc. for the purchase of one (1) Knuckle Boom Crane Truck for the Division of Water; and to authorize the expenditure of $292,650.00 from the Water Operating Fund. ($292,650.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 19, 2019 for the purchase of one (1) Knuckle Boom Crane Truck; and
WHEREAS, the lowest bidder, Fyda Freightliner Columbus, Inc. (alternate bid) was deemed non-responsive to the specification 3.3.7.2 for an engine with a minimum rating of 370 hp; and
WHEREAS, the Division of Water recommends an award be made to Fyda Freightliner Columbus, Inc. (primary bid) as the most responsive, responsible and best bidder; and
WHEREAS, the Knuckle Boom Crane Truck will be used by the Division of Water during maintenance and repair of water lines; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Fyda Freightliner Columbus, Inc. (primary bid) in accordance with the terms, conditions and specifications of Solicitation Number RFQ013273 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with Fyda Freightliner Columbus, Inc. (primary bid) for the purchase of one (1) Knuckle Boom Crane Truck for the Division of Water in accordance with RFQ013273 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $292,650.00 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.