Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order and associate a budget reservation for telephone services to AT&T for the Division of Police. These phone services are used in Police facilities for Centrex services and data lines.
Bid Information: The Purchasing Office has set up universal term contract PA000809& PA000901 with AT&T for telephone services.
AT&T is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: CC006413 expires 1/7/2021
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure these services can continue without interruption.
FISCAL IMPACT: The Division of Police budgeted $302,000.00 in the 2019 General Fund operating budget for services from AT&T. The Division has spent and/or encumbered $195,000.00 thus far in 2019. The Division had spent/encumbered approximately $250,000.00 in 2018. This ordinance authorizes an additional $80,000.00 in services with AT&T.
Title
To authorize and direct the Finance and Management Director to issue a purchase order on behalf of the Division of Police for telephone services from an existing Universal Term Contract with AT&T; to authorize the expenditure of $80,000.00 from the General Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, there is a need to purchase telephone services for the Division of Police; and,
WHEREAS, a Universal Term Contract with AT&T has been established by the Purchasing Office for these services; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for telephone services for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to AT&T for telephone services for the Department of Public Safety, Division of Police, on the basis of the City’s universal term contract numbers PA000809/PA000901.
SECTION 2. That the expenditure of $80,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000 in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.