City of Columbus - File #: 2558-2019

• File #: 2558-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/26/2019
• In control: Finance Committee
• On agenda: 10/28/2019
• Final action: 10/31/2019
• Title: To authorize the Director of Finance and Management to enter into contract with SGI Matrix, LLC for security system parts, installation, maintenance, monitoring, repair and support services for security access equipment at various city facilities, in accordance with sole source procurement provisions of Columbus City Code; to amend the 2019 Capital Improvement Budget; to authorize the transfer or $25,000.00 within the Construction Management Capital Improvement Fund; to authorize the transfer to $110,080.00 within the General Fund; to authorize the expenditure of $75,000.00 from the General Fund; to authorize the expenditure of $25,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($210,080.00)

Date	Ver.	Action By	Action	Result
10/31/2019	1	CITY CLERK	Attest
10/30/2019	1	MAYOR	Signed
10/28/2019	1	COUNCIL PRESIDENT	Signed
10/28/2019	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with SGI Matrix, LLC., for the purpose of providing parts, installation, maintenance, monitoring, repair and support services for both new installations and existing security equipment for various locations under the purview of the Facilities Management Division. This agreement provides for the repair/replacement and servicing of all accessible components and devices, emergency service calls and 24 hours a day, 7 days a week telephone support, panel and peripheral component replacement for the various electronic systems.

SGI Matrix provides both the access control hardware (panels and card readers) as well as the software to monitor, control access, and secure facilities under the purview of the Facilities Management Division. In Ohio and contiguous states, SGI Matrix maintains installation personnel to provide final hook up, testing, and certification of all facility access security equipment. SGI Matrix is the sole source for final installation and certification of said equipment. Therefore, due to the nature of the security software and compatibility of existing security equipment, it is in the best interest of the City enter into contract with SGI Matrix in accordance with the sole source procurement provisions of Columbus City Code.
Additionally, this ordinance seeks the transfer of funds within the Facilities Management Division General Fund operating budget in order to properly align appropriations with projected expenditures and to allow the division to operate without interruption. This transfer amount is $110,080.00 is in accordance with the third quarter financial review.

SGI Matrix, LLC. Contract Compliance No. 81-3876225, expiration date November 13, 2020.

Fiscal Impact: This legislation authorizes an expenditure of $75,000.00 from the General Fund and $25,000.00 from the Construction Management Improvement Fund with SGI Matrix, L...