Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to renew the contract with Abell Elevator Service Company, dba Oracle Elevator Company to provide Elevator Maintenance Services for the Department of Public Utilities facilities at the Southerly Wasterwater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center. Other Department facilities may be added in the future.
The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis. The work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 of Columbus City Code (RFQ010070). 103 bids were solicited and three (3) bids were received and opened by the Public Utilities Director's Office on August 31, 2018. The Division of Sewerage and Drainage awarded the contract to the lowest, responsive and responsible bidder Abell Elevator Service Company, dba Oracle Elevator Company.
The original contract was a one (1) year contract (12/5/18-12/4/19) with the option to renew the agreement for three (3) additional years on a year to year basis. Renewals will require the approval of the City, the Contractor, and City Council. The Department of Public Utilities, Division of Sewerage and Drainage now wishes to renew the contract for the first of three available one (1) year renewals and extend the term of the contract through December 4, 2020.
SUPPLIER: Abell Elevator Service Company, dba Oracle Elevator Company (20-1968406), Expires 1/11/20
Abell Elevator Service Company, dba Oracle Elevator Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this renewal #1 is $75,000.00. Total contract amount including this modification is $149,697.36 (Original Contract: $74,697.36; This ordinance (Renewal #1): $75,000.00).
2. Reason additional funds were not foreseen: The need for additional funds was provided for at the time of the original contract. This is a planned contract renewal.
3. Reason other procurement processes not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement.
FISCAL IMPACT: $75,000.00 is budgeted and needed for this purchase.
$109,139.50 was spent in 2018
$68,904.91 was spent in 2017
Title
To authorize the Director of Public Utilities to renew the contract with Abell Elevator Service Company, dba Oracle Elevator Company, to provide Elevator Maintenance Services for the Department of Public Utilities; and to authorize the expenditure of $75,000.00 from the Sewerage System Operating Fund. ($75,000.00)
Body
WHEREAS, the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis, and
WHEREAS, other Department facilities may be added in the future by modification, and
WHEREAS, the work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment, and
WHEREAS, the Director of Public Utilities opened bids on August 31, 2018. Three (3) bids were received, and
WHEREAS, the Division of Sewerage and Drainage awarded the contract to the lowest, responsive and responsible bidder Abell Elevator Service Company, dba Oracle Elevator Company, and
WHEREAS, the original contract language allows for a one (1) year contract (12/5/18-12/4/19) with the option to renew the agreement for three (3) additional years on a year to year basis, upon mutual agreement of the City and Contractor and approval of City Council, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage now wishes to renew the contract for the first of three available one (1) year renewals and extend the term of the contract through December 4, 2020, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Public Utilities to renew the agreement for Elevator Maintenance Services for various facilities within the Department of Public Utilities with Abell Elevator Service Company, dba Oracle Elevator Company, in accordance with the terms, conditions and specifications on file; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to renew the agreement with Abell Elevator Service Company, dba Oracle Elevator Company, for Elevator Maintenance Services for various facilities within the Department of Public Utilities. The total amount of renewal #1 is ADD $75,000.00. Total contract amount including this renewal is $149,697.36.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $75,000.00 or so much thereof as may be necessary, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 02 Supplies and Materials and object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.