Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Xpert Engineering, LLC for professional services associated with the creation of design standards and guidelines for the Recreation and Park’s Facilities.
Background: To develop consistency among our 136 facilities that Recreation and Parks manages, design standards and guidelines are and were needed to streamline the design efforts for facilities being renovated, replaced, or added. In turn, this simplified maintenance with similar components being used consistently among all of our facilities.
CRPD’s Maintenance Division used previous contracts with Xpert Engineering to develop these design guidelines and standards. To complete a task that has already started, this legislation and bid waiver is needed to authorize the work.
Bid Waiver Justification: Xpert Engineering, LLC (previously X-cel Engineering) had started the work necessary to develop design standards and guidelines for the Recreation and Parks Department. To continue and complete the development of these standards and guidelines, this bid waiver is required. Please see the attached waiver for additional details.
Principal Parties:
Xpert Engineering, LLC (previously X-cel Engineering, LLC)
300 Marconi Blvd. Ste. 200
Columbus, Ohio 43215
Lance DeBenedictis, P.E., 614.764.5000
CCN: 025889
Exp. Date - 1/7/2020
Emergency Justification: An emergency is being requested so that the Recreation and Parks Department can complete design development by the end of 2019 to employ into the 2020 capital improvement program.
Benefits to the Public: By developing standards for our facility projects the Department will consistency within its designs for the various facilities projects that are included in our Capital Plans. This will save costs delivering our projects from construction. The specifications part of this project will develop consistent expectations to our contractors who work for the Department. By developing consistency with our designs through construction, the maintenance of our facilities will become more efficient.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating the design requirements of our existing facilities and infrastructure that improves the health and wellness of our residents by providing a safe and accessible place for all ages to experience.
Fiscal Impact: $78,758.00 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. Funds are contingent upon the deposit of proceeds from the 2019 Bond Sale.
Title
To authorize the Director of Recreation and Parks to enter into contract with Xpert Engineering, LLC for professional services associated with the creation of design standards and guidelines for the Recreation and Park’s Facilities; to authorize the transfer of $78,758.00 within the Recreation and Parks Bond Fund; to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the expenditure of $78,758.00 from the Recreation and Parks Voted Bond Fund; to waive the competitive procurement provisions of City Code Chapter 329; and to declare an emergency. ($78,758.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Xpert Engineering, LLC for professional services associated with the creation of design standards and guidelines for the Recreation and Park’s Facilities; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Code Chapter 329; and
WHEREAS, it is necessary to authorize the transfer of $78,758.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure of $78,758.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter the agreement so that the Recreation and Parks Department can complete design development by the end of 2019 to employ into the 2020 capital improvement program, thereby preserving the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Xpert Engineering, LLC for professional services associated with the creation of design standards and guidelines for the Recreation and Park’s Facilities.
SECTION 2. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of the City Code Chapter 329 to enter into this contract.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $78,758.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $2,288,554 / ($78,758) / $2,209,796
Fund 7702; P511015-100000; Engineering - Design Guidelines (SIT Supported) / $0 / $78,758 / $78,758
SECTION 8. For the purpose stated in Section 1, the expenditure of $78,758.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.