Explanation
This ordinance is to authorize the Director of the Finance and Management to enter into an agreement on behalf of the Recreation and Parks Department for the purchase of a TURFCO Triwave 45 Overseeder for Recreation and Parks Golf Courses.
Background: Recreation and Parks golf courses have various grass types and cuts which require multiple unique seed blends to maintain a healthy, resistant, and competitive playing surface for patrons and citizens. The TURFCO Triwave 45 Overseeder has a narrow width (40”) that allows it to be used on tees, greens, fairways, and rough grass surfaces in addition to a self-contained 25HP motor which will allow the equipment to be towed by the one of the department’s lightweight utility vehicles to reduce damage caused by heavy weight tractors and enable the widespread use of the equipment across all grass types and cuts.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 20, 2019 and received by the Recreation and Parks Department on August 30, 2019. Proposals were received from the following companies:
Company Status Amount
Reynolds Farm Equipment, Inc. FBE $18,415.00 - TURFCO Triwave 45 Overseeder
Century Equipment MAJ $3,899.81 - Toro Seeder 93 (MAJ) *Did not meet specifications*
After reviewing the proposals that were submitted, it was determined that Reynolds Farm Equipment Inc. was the lowest and most responsive bidder.
* It has been determined that the low bid equipment does not meet the specifications from RFQ013312 due to the width of the unit (48”) and inability to be towed by a lightweight utility vehicle.
Principal Parties:
Reynolds Farm Equipment, Inc.
2155 Bellbrook Ave.
Xenia, OH 45385
(937)372-7746
CCN: 35-1047907
February 4, 2021
Fiscal Impact: $18,415.00 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this expenditure. Funds are contingent upon the deposit of proceeds from the 2019 Bond Sale.
Emergency Justification: With the Champions Golf Course being closed due to construction, the course has been able to complete numerous projects. One project was to over-seed the tee boxes. Unfortunately the piece of equipment the course borrowed had major mechanical issues and the course was forced to return the equipment before completing the project. With the emergency legislation, the course will still have the opportunity to get the seeding completed.
Area(s) Affected: The entire City of Columbus, Central Ohio, and beyond will benefit from these improvements, adding to the quality of life for citizens.
Benefits to the Public: This piece of equipment will increase the efficiency of golf course operations and improve the condition of the golf course playing surfaces for an improved user experience.
Community Input/Issues: The Community has expressed a desire for public and municipally owned golf courses that increase access to the sport for citizens.
Master Plan Relation: The Master Plan’s focus on creating improved facilities and parks and this piece of equipment will enable efficient course operations and improved playing surfaces as all courses
Title
To authorize and direct the Director of Finance and Management on behalf of the Recreation and Parks Department to enter into an agreement with Reynolds Farm Equipment, Inc. for the purchase of a TURFCO Triwave 45 Overseeder; to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the transfer of $18,415.00 within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $18,415.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($18,415.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management on behalf of the Recreation and Parks Department to enter into an agreement with Reynolds Farm Equipment, Inc. for the purchase of a TURFCO Triwave 45 Overseeder; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the transfer of $18,415.00 within the Recreation and Parks Voted Bond Fund 7712; and
WHEREAS, it is necessary to authorize the expenditure of $18,415.00 from the Recreation and Parks Voted Bond Fund 7712;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter the agreement so that seeding can occur while the course is still under constructions this fall, for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into an agreement with Reynolds Farm Equipment Inc. for the purchase of a TURFCO Triwave 45 Overseeder.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $18,415.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7712; P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported) / $465,000 / ($18,415) / $446,585
Fund 7712; P514005-100000; Golf - Equipment (SIT Supported) / $0 / $18,415 / $18,415
SECTION 7. That the expenditure of $18,415.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.