Explanation
This ordinance is to authorize the expenditure of $219,996.46 for the purchase of various pieces of equipment for Recreation and Parks maintenance.
Background: Recreation and Parks Maintenance Section is responsible for the maintenance and upkeep of 380 parks totaling 13,582 acres. Parks maintenance responsibilities include the upkeep of natural space, recreation equipment, and developed hard surfaces (sidewalks, multi-use paths). The purchase of the pieces of equipment will replace aging equipment and enable the continued maintenance and upkeep of City parkland.
Vendor Bid/Proposal Submissions (include ODI designation and amount):
RFQ013185 - Tennant Model 800 Industrial Ride-On Sweeper
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 7, 2019 and received by the Recreation and Parks Department on September 5, 2019. After reviewing the proposals that were submitted, it was determine that Tennant Sales and Service Company was the lowest and most responsive bidder. Bidder info is noted below.
- Tennant Sales and Service Company - $79,047.70 (MAJ)
RFQ013187 - Street Sweeper Trailer
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 8, 2019 and received by the Recreation and Parks Department on August 19, 2019. After reviewing the proposals that were submitted, it was determine that JC Enterprises was the lowest and most responsive bidder. Bidder info is noted below.
- JC Enterprises - $9,786.00 (MBE)
- Crystal Welding Inc. - $14,353.00 (MAJ)
RFQ012963 - Large Area Mowers (2)
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 17, 2019 and received by the Recreation and Parks Department on August 15, 2019. After reviewing the proposals that were submitted, it was determine that Baker Vehicle Systems was the lowest and most responsive bidder. Bidder info is noted below.
- Baker Vehicle Systems - $131,162.76 ($65,581.38 / mower - Jacobsen HR800) (MAJ)
- AG-PRO OHIO LLC - $115,690.32 ($57,845.16 / mower - John Deere 1600) (MAJ)
**MODEL DID NOT MEET SPECIFICATIONS**
- Century Equipment Inc. - $157,990.00 ($78,995.00 / mower - Toro 5900) (MAJ)
Principal Parties:
Tennant Sales and Service Company
701 N Lilac Drive, Golden Valley, MN, 55440
(763)513-2521
CCN: 41-1986217
Contract Compliance Expiration Date: PENDING
JC Enterprises
6606 Rimridge Way, Bakersfield, CA, 93313
(661)831-2452
CCN: 51-0589854
July 24, 2021
Baker Vehicle Systems
9035 Freeway Drive, Macedonia, OH, 44056
(330)467-2250
CCN: 34-0690924
April 11, 2020
Benefits to the Public: Parkland maintained by the City enhances the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of City parkland.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained parkland
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the mission of the Recreation and Parks by enhancing the quality of life of our citizens. The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.
Fiscal Impact: $219,996.46 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. Funds are contingent upon the deposit of proceeds from the 2019 Bond Sale
Title
To authorize the Director of Recreation and Parks to authorize the Director of Finance and Management to enter into contracts with Tennant Sales and Service Company, JC Enterprises, and Baker Vehicle Systems for the purchase of maintenance equipment on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87; and to authorize the expenditure of $219,996.46 from the Recreation and Parks Voted Bond Fund. ($219,996.46)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contracts for the purchase of maintenance equipment on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87; and
WHEREAS, it is necessary to authorize the expenditure of $219,996.46 from the Recreation and Parks Voted Bond Fund 7702; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts with Tennant Sales and Service Company, JC Enterprises, and Baker Vehicle Systems for the purchase of maintenance equipment on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87.
SECTION 2. That this ordinance is contingent on the 2019 Bond Sale.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $219,996.46 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.