Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract with Byers, Minton & Associates, LLC for state government relations consulting services. The initial contract term was entered into pursuant to Ord. 2037-2018, and executed on September 7, 2018. This ordinance seeks authority to renew the contract for the period October 1, 2019 through September 30, 2020 and to provide for two (2) additional one-year renewals options.
Byers, Minton & Associates will continue to provide services that include, but are not limited to assisting City staff in developing a comprehensive public policy agenda for state government that advances the interests of the City, monitoring all legislation and executive agency decisions at the state level that impacts the City of Columbus, developing and strengthening working relationships with statewide officials and legislative leadership, and further strengthening relationships with local coalitions, business organizations, regional partnerships, and chambers of commerce to enhance City operations.
This ordinance also seeks authority to waive the competitive bidding provisions of Columbus City Code, Chapter 329. Byers, Minton & Associates, LLC, brings a wealth of institutional knowledge, skills and experience needed to ensure successful implementation of the necessary contract scope of services.
Fiscal Impact: This legislation authorizes an expenditure of $60,000.00 from the General Fund with Byers, Minton & Associates, LLC for a consulting services contract related to state government relations. These funds are available within the 2019 General Fund budget.
Emergency action is requested so that the contract can be renewed as quickly as possible to ensure an uninterrupted continuation of services.
Title
To authorize the Finance and Management Director to renew a contract with Byers, Minton & Associates, LLC for a consulting services contract related to state government relations; to waive the competitive bidding provisions of Columbus City Code, Chapter 329; to authorize the transfer of $60,000.00 between divisions within the General Fund; to authorize the expenditure of $60,000.00 from the General Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the Department of Finance and Management has a need for consulting services related to state government relations; and
WHEREAS, Byers, Minton & Associates, LLC has the necessary experience, skills, and staffing to ensure successful implementation of contract scope of services; and
WHEREAS, the ordinance authorizes a renewal of the contract for the period October 1, 2019 through September 30, 2020 and provides for two (2) additional one-year renewals options; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Director of Finance and Management to renew a contract with Byers, Minton & Associates, LLC for state government relations, to ensure an uninterrupted continuation of services, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Byers, Minton & Associates, LLC, for the period October 1, 2019 through September 30, 2020, for state government relations consulting services.
SECTION 2. That the transfer of $60,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out, to Dept-Div 4550 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 2638-2019 Legislation Template.xls
SECTION 3. That the expenditure of up to $60,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2638-2019 Legislation Template.xls
SECTION 4. That the relevant provisions of Chapter 329 of the Columbus City Codes regarding competitive bidding are hereby waived.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.