Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Director of the Department of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc., for professional services to review and document “as is” business processes, identify areas of improvement, and provide inputs to the City of Columbus’ future upgrade project with the City’s current mobile utility billing dispatch software, PragmaCAD. This contract will provide professional services for the coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office at a cost of $65,000.00.
The PragmaCAD system provides the Department of Public Utilities with a Mobile Dispatching System which enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use. This is expected to produce efficiency and productivity gains, and to make the Department more responsive to customers. The Mobile Dispatching System will interface with the current work order system in use, known as CUBS/Banner, as well as with the planned AVL system.
CGI Technologies and Solutions, Inc. (CGI) is the sole source provider of the PragmaCAD source code and the Banner interface, both developed and retained by CGI, and no other party is allowed to install, modify, or support this proprietary code. Therefore, CGI is the sole provider for services (and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products) performed in relation to PragmaCAD and the Banner interface software, so this ordinance is being submitted in accordance with the provisions of the Sole Source procurement of the City of Columbus Code, Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain the professional services being requested via this legislation.
FISCAL IMPACT:
This ordinance will allow for funding in the amount of $65,000.00 for professional services to review and document “as is” business processes, identify areas of improvement, and provide inputs to the City of Columbus’ future upgrade project with the City’s current mobile utility billing dispatch software, PragmaCAD with CGI Technologies and Solutions, Inc. Funding is available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: CGI Technologies and Solutions, Inc.; CC#/F.I/D. #: 54-0856778; Expiration Date: 07/18/2021
DAX Vendor Acct. #: 009176
Title
To authorize the Director of the Department of Technology on behalf, of the Director of the Department of Public Utilities to enter into a contract with CGI Technologies and Solutions, Inc. for professional services with the City’s current mobile utility billing dispatch software, PragmaCAD, Mobile Dispatching System in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $65,000.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency ($65,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology on behalf of the Director of the Department of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc., for professional services to review and document “as is” business processes, identify areas of improvement, and provide inputs to the City of Columbus’ future upgrade project with the City’s current mobile utility billing dispatch software, PragmaCAD. This contract will provide professional services for the coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office at a cost of $65,000.00; and
WHEREAS, the PragmaCAD system provides the Department of Public Utilities with a Mobile Dispatching System which enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use; and; and
WHEREAS, this contract is in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of both the Departments of Technology and Public Utilities in that it is immediately necessary to authorize both Directors to enter into an agreement with CGI Technologies and Solutions, Inc., to facilitate and maintain these necessary professional services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Director of the Department of Public Utilities be and are hereby authorized to enter into an agreement with CGI Technologies and Solutions, Inc., for professional services to review and document “as is” business processes, identify areas of improvement, and provide inputs to the City of Columbus’ future upgrade project with the City’s current mobile utility billing dispatch software, PragmaCAD. This contract will provide professional services for the coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office at a cost of $65,000.00.
SECTION 2. That the expenditure of $65,000.00 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 2643-2019 EXP):
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63050| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1308 {Electricity} |Amount: $3,965.00|
Dept.: 47| Div.: 47-01| Obj. Class: 03 |Main Account: 63050| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4: IS02| Section 5: IT1309 {Water} |Amount: $25,220.00|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63050| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1310 {Sanitary Sewer} |Amount: $28,275.00|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63050| Fund: 5100| Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1311 {Storm Sewer} |Amount: $7,540.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.