Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with E.L. Robinson Engineering of Ohio Company to add additional funds for design of the ADA Ramp Projects - 2018 General Engineering.
Ordinance 1304-2018 authorized the Director of Public Service to enter into a professional services contract with E.L. Robinson Engineering of Ohio Company for the ADA Ramp Projects - 2018 General Engineering project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $40,000.00.
This is an unplanned modification that is necessary to cover the cost of final work for Task 2 of the contract. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $250,000.00 (PO119637-1, Ord. 1304-2018)
The total of Modification No. 1: $40,000.00 (This Ordinance)
The contract amount including all modifications: $290,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering of Ohio Company.
2. CONTRACT COMPLIANCE
The contract compliance number for E.L. Robinson Engineering of Ohio Company is CC005858 and expires 5/1/2020.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2019 Capital Improvements Budget within the Department of Public Service and is contingent upon receiving the 2019 bond sale proceeds.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with E.L. Robinson Engineering of Ohio Company in connection with the ADA Ramp Projects - 2018 General Engineering project; to authorize the expenditure of up to $40,000.00 from the Streets and Highways Bond Fund for the ADA Ramp Projects - 2018 General Engineering project; and to declare an emergency. ($40,000.00)
Body
WHEREAS, contract no. PO119637-1 with E.L. Robinson Engineering of Ohio Company in the amount of $250,000.00, was authorized by ordinance no. 1304-2018; and
WHEREAS, it has become necessary to modify the contract in an amount up to $40,000.00 and provide additional funds for the ADA Ramp Projects - 2018 General Engineering project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with E.L. Robinson Engineering of Ohio Company to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with E.L. Robinson Engineering of Ohio Company, 1801 Watermark Drive, Suite 310, Columbus, Ohio 43215, for the ADA Ramp Projects - 2018 General Engineering project in the amount of $40,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530087-100039 (ADA Ramp Projects - 2018 General Engineering), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.