Explanation
Background: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to purchase Fire Dress and Work Uniforms with Galls, LLC by providing a 1-year extension, at the same terms and conditions of Contract# PO029527, as agreed by both parties. The contract, PO029527 was established in accordance with Request for Quotation SA006037 and will expire 11/30/2019.
A contract modification will provide a 1-year extension of the existing contract from the date of execution to November 30, 2020. Fire Dress and Work Uniforms are currently being purchased through Galls, LLC. The contract modification and extension will allow time needed to process a new Formal Solicitation and award a UTC for Fire Dress and Work Uniforms without disruption of services.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 11/30/2019.
Fiscal Impact: No funding is required to modify and extend the contract. Fire Division must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the Universal Term Contract with Galls, LLC, for the purchase of Fire Dress and Work Uniforms; and to declare an emergency. ($0.00)
Body
WHEREAS, a contract modification and extension is needed to conduct business with Galls, LLC to allow the Fire Division to purchase Fire Dress and Work Uniforms without interruption; and
WHEREAS, the contract with Galls, LLC is scheduled to expire November 30, 2019 and no extension is available; and
WHEREAS, an emergency exists in the usual daily operation of the Fire Division in that it is immediately necessary to authorize the Finance and Management Director to modify and extend the Universal Term Contract, PO029527, with Galls, Llc for the option to purchase Fire Dress and Work Uniforms, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to modify and extend the contract for the purchase of Fire Dress and Work Uniforms with Galls, LLC up to and including November 30, 2020, at the same terms and conditions of Contract# PO029527, as agreed by both parties.
Section 2. That this modification is in accordance with relevant provision of Chapter 329 of the Columbus City Code.
Section 3: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.