City of Columbus - File #: 2685-2019

• File #: 2685-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/8/2019
• In control: Finance Committee
• On agenda: 10/28/2019
• Final action: 10/31/2019
• Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for bulk automotive fuel and to establish various purchase orders for fuel on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $650,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($650,000.00)

Date	Ver.	Action By	Action	Result
10/31/2019	1	CITY CLERK	Attest
10/30/2019	1	MAYOR	Signed
10/28/2019	1	COUNCIL PRESIDENT	Signed
10/28/2019	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for bulk automotive fuel on behalf of the Fleet Management Division, in order to fuel City vehicles. This legislation also authorizes the Finance and Management Director to establish purchase orders for bulk unleaded, ethanol, diesel, and bio-diesel fuels on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.

Lykins Oil Co., CC# 31-1452295, Vendor# 0054203; PA002884 expires 3/31/2020 [Unleaded Fuel UTC]

Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA002885 expires 3/31/2020 [Ethanol UTC]

Benchmark Biodiesel, Inc., CC# 26-1274251, Vendor# 002166; PA004105, expires 09/30/2021 [Biodiesel Fuel UTC]

Mansfield Oil Co., CC#58-1091383, Vendor #009455; PA004104, expires 09/30/2021 [Diesel Fuel UTC]

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: This ordinance authorizes an expenditure of $650,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, ethanol, diesel, and bio-diesel fuels. For 2019, the Fleet Management Division budgeted $9.8 million for retail and bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2018, the Fleet Management Division expended $7.5 million for bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2017, the Fleet Management Division expended $8.4 million. 2019 year to date spending for unleaded and ethanol fuel is $2,761,802.00. The 2019 year to date spending for diesel is $1,019,054.00

Emergency action is requested to ensure an uninterrupted supply of fuel fo...