Explanation
BACKGROUND:
The Human Resources Department requests to modify, extend and increase the existing contract with AON Consulting Inc., the employee benefits consulting services vendor. This modification extends the current contract one additional month, to allow sufficient time to project the most accurate insurance rates. This modification will also authorize the appropriation and funding for the additional month of the contract. The new contract end date will be February 29, 2020. The vendor agreed to maintain the same monthly cost of $16,666.67.
The previous legislation to modify this contract was passed via ordinance 0025-2019 and allowed for a one year extension on a three year contract.
FISCAL IMPACT:
To modify and increase the contract with Aon Consulting Inc., to establish the maximum obligation liability, and to authorize the additional appropriation and expenditure of $16,666.67 for employee benefit consulting services from February 1, 2020 through February 29, 2020. The total obligation under the original contract and all modifications is $876,666.67. Funding is available within the Employee Benefits Fund, medical subfund for this contract modification.
Title
To authorize the Human Resources Director to modify, extend and increase the existing contract with AON Consulting Inc., to provide employee benefit consulting services for February 1, 2020 through February 29, 2020; and to authorize the appropriation and expenditure of an additional $16,666.67 from the Employee Benefits Fund, medical subfund or so much thereof as may be necessary to pay the costs of said contract. ($16,666.67)
Body
WHEREAS, it is in the best interest of the City of Columbus to authorize the additional appropriation, modify, extend, and increase the existing contract with AON Consulting Inc., to pay the additional contract costs associated with a one month extension; and
WHEREAS, it is necessary to modify and extend the contract by one month from February 1, 2020 through February 29, 2020 to allow sufficient time to project the most accurate insurance rates; and
WHEREAS, it is necessary to authorize the additional appropriation and expenditure of up to $16,666.67 to pay contract costs for this term for employee benefit consulting services; and
WHEREAS, no other changes are being made to the contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to modify, extend and increase the existing contract with AON Consulting Inc., to provide employee benefit consulting services from February 1, 2020 through February 29, 2020.
SECTION 2. That from the unappropriated monies in and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the 12 months ending February 29, 2020, the sum of $16,666.67 is appropriated from and within the Employee Benefits Fund 5502, Department of Human Resources, in object class 03 purchased services per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $16,666.67, or so much thereof as may be necessary, is hereby authorized from and within the Employee Benefits Fund 5502, in object class 03 purchased services per the accounting codes in the attachment of this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance shall take effect and be in force from and after the earliest period allowed by law.