EXPLANATION
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however, the portion related to managing capital projects is eligible to be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund has incurred expenses more appropriate to capital improvement funding. In 2018, Ordinances 2418-2018, and 2959-2018 collectively authorized $655,000.00 for this purpose. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the associated capital project. This process correctly attributes staff time to capital projects rather than the general fund.
Additionally, this ordinance seeks the transfer and appropriation of funds within the Finance Director's Office and the Jerry Hammond Center operating budgets in order to properly align appropriations with projected expenditures and to allow these divisions to operate without interruption. These transfer and additional appropriation amounts are $52,703.00 and $604,200.00 for the Finance Director's Office and the Jerry Hammond Center respectively. These amounts are in accordance with the third quarter financial review.
Emergency action is requested so that expenses on the general fund can be corrected to the capital fund as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This ordinance authorizes the City Auditor to encumber $373,000.00 within the Construction Management Capital Improvement Fund for the purpose of Office of Construction Management staffing costs. This ordinance also authorizes the City Auditor to transfer and appr...
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