Explanation
This ordinance authorizes the Director of Technology to modify and extend existing agreements with 3SG Plus LLC and Hyland OnBase through extension of purchase order PO150758. There are no additional funds associated with this extension, rather, the extension makes the remaining funds on the above-named purchase order available for an additional year.
On November 5, 2018, Ordinance 2672-2018 authorized the Director of the Department of Technology, on behalf of the Department of Human Resources (HR), to enter into an agreement and establish purchase orders, via state term schedules, with 3SG Plus LLC, and Hyland OnBase, for which 3SG Plus LLC is a dealer. The purpose of the agreement was to develop and implement a Claims and Document Management and Safety Incident Tracking system. However, after the initial project assessment, HR decided it was in the city’s best interest to refocus elements of the project and thus have spent the past several months considering what best suits the department’s needs. Due to this redirection, the funds authorized by Ordinance 2672-2018 and established on purchase order PO150758 remain largely unspent. This ordinance authorizes extending the purchase order for a period of one year to continue the existing agreements with 3SG Plus, LLC and Hyland OnBase. The term will be for a period of one year, starting on December 18, 2019 and ending on December 17, 2020. As of October 16, 2019, the remaining balance on PO150758 was $334,595.10.
Notably, a second purchase order, PO150766, also associated with this ordinance and representing the Safety Incident Tracking system, will be cancelled as those funds are no longer needed. The department plans to purchase and implement a different, more functional system for safety incidence tracking. Funding for this new system will not be a part of this extended contract.
CONTRACT COMPLIANCE
Vendor Name: 3SG Plus, LLC
FID/CC #: 31-1586115, Expiration Date: 4/30/2021
DAX Vendor #: 01...
Click here for full text