Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into the third year (second renewal option) contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The original contract was authorized and entered into through ordinance number 3043-2017, passed by City Council on December 4, 2017 establishing purchase order PO094883 through (RFQ006996) with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services and also included options to renew for three (3) additional one-year terms. This contract was most recently renewed under the authority of Ordinance No. 2974-2018, passed on November 19, 2018 through purchase order PO150358. This agreement is not subject to automatic renewal, however upon mutual agreement and approval from appropriate City authorities, the services may be continued for one (1) more additional one-year term. This ordinance is for the term period from January 1, 2020 through December 31, 2020, at a cost of $52,870.09.
DoT uses Quest Change Auditor software to audit changes in the City’s technology environment, ensuring the integrity and confidentiality of the City’s information assets.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology expended $48,770.85 and $50,858.85 respectively for Change Auditor software subscription renewals. The total 2019 cost for this ordinance is $52,870.09 with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The contract aggregate including this ordinance is $151,967.74.
CONTRACT COMPLIANCE:
Vendor Name: TMH Solutions, LLC CC#/F.I.D. #: 27-3589770 Expiration Date: 11/16/2019 DAX Vendor Acct. #: 003234
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