Explanation
BACKGROUND:
This legislation is to authorize the Director of Finance and Management, on behalf of the Director of the Department of Technology (DoT) to establish a purchase order with Gordon Flesch Company, Inc., utilizing a State of Ohio DAS Cooperative Contract MMA096 Contract Number 800546, with an expiration date of February 28, 2020. It is anticipated that the State will extend the contract beyond the February 28, 2020 date listed. This contract is authorized for the City’s use by Ordinance No. 582-27, for the maintenance of Canon production printing equipment and the lease. DoT requires this equipment to produce payroll, wage and tax statements, income tax letters and forms and police letters and forms.
The initial contract was for a thirty-six month lease coverage term period and maintenance on the Canon production printing equipment authorized through ordinance 2907-2017, passed December 4, 2017, which established the first twelve months maintenance and lease through PO119203. The ordinance will authorize the third twelve month coverage term period for both maintenance and leasing services. The cost of the maintenance on printing equipment is $8,639.50. The cost for the lease on the printing equipment is $31,967.04. The coverage term for both is November 21, 2019 through November 20, 2020. The total cost for the 2019 leasing of production printing equipment and maintenance services is $40,606.54. This agreement was most recently renewed under the authority of Ordinance No. 2327-2018, passed November 5, 2018, through purchase order PO150731.
FISCAL IMPACT:
In 2017 and 2018, $39,576.79, respectively, was legislated for both years for maintenance services and leasing of production printing equipment. The total cost for the 2019 leasing of production printing equipment and maintenance services is $40,606.54. Including this third and final coverage term period the aggregate contract total amount is $119,760.12. Funds have been budgeted an...
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