Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with The Daimler Group, Inc., for construction of water line improvements, in an amount up to $233,981.25.
The Division of Water has a project in design that includes the replacement of the existing 8-inch transite water main in James Road, north of Bridgeway Ave. The Daimler Group, Inc. will be constructing a development project beginning in approximately January of 2020 that overlaps this portion of James Road. Due to the timing of the projects, the Daimler Group, Inc. will include the construction of the water main in James Rd. with their development project. The Division of Water will reimburse the Daimler Group, Inc. for the cost of construction and inspection fees up to a maximum amount of $233,981.25.
The water line project includes the installation of approximately 500 linear feet of 8-inch water main along James Road, north of Bridgeway Ave and south of I-270, and the removal of the existing 8-inch transite water main.
Community Planning Area = 51 - Airport
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace the existing 8-inch transite water line. Replacement of these water lines will decrease the burden on water maintenance operations and improve customer service.
3. BID INFORMATION: The Department of Public Utilities will formally advertise the project, open and evaluate the bids, and make a recommendation for award. Daimler Group will contract directly with the awarded bidder. Upon completion of the water line work, the Department will reimburse Daimler Group the cost of construction and inspection fees in an amount up to $233,981.25.
4. CONTRACT COMPLIANCE: The Daimler Group, Inc.; CC# 31-1058348 (exp. 4/25/20, MAJ, DAX No. 4651)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Daimler Group, Inc.
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund, however, an amendment to the 2019 Capital Improvement Budget is necessary in order to align authority.
Title
To authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with The Daimler Group, Inc.; for reimbursement of water line improvements in the James Road area; to authorize an expenditure up to $233,981.25 within the Water General Obligations Voted Bonds Fund; and to amend the 2019 Capital Improvement Budget. ($233,981.25)
Body
WHEREAS, The Daimler Group, Inc. will be constructing improvements on James Road in January 2020 that will overlap work the Division of Water has planned; and
WHEREAS, Daimler Group has agreed to incorporate the Division’s water main work into their construction plans due to the timing of the projects; and
WHEREAS, upon completion of the water line improvements the Division of Water will reimburse Daimler Group the cost of construction and inspection fees in an amount up to $233,981.25; and
WHEREAS, it is necessary to authorize an expenditure within the Water G.O. Bonds Fund, Fund No. 6006; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with The Daimler Group, Inc.; for reimbursement of water line improvements in the James Road area; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Guaranteed Maximum Reimbursement Agreement with The Daimler Group, Inc. (FID# 31-1058348), 1533 Lake Shore Dr., Columbus, OH 43204; for reimbursement of water line improvements in the James Road area; for the Division of Water; in an amount up to $233,981.25.
SECTION 2. That the 2019 Capital Improvements Budget is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690236-100145 (NEW) | Palmetto / Westgate Area WL Imp's | $50,000 | $48,407 | -$1,593
P690236-100142 (NEW) | James Rd. WL Imp’s | $ 232,388 | $233,981 | +$1,593
SECTION 3. That the expenditure of $233,981.25, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.