Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase voice, video, and data, cabling hardware, and services, with Xtek Partners, Inc. The Department of Technology is the primary user for cabling hardware, and services. Cable connectors, junction boxes, mounting hardware, and telephone equipment used for completing expansion of voice, video, and data services, and staff relocations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 5, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ013060). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Xtek Partners, Inc., CC# 000991 expires September 6, 2021, Cabling Hardware and Services UTC, all items, $1.00. Total Estimated Annual Expenditure: $250,000, Department of Technology, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because currently there is no cabling contract in place.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from...
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