Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corporation for the Luminaire Replacement Project Phase I; in an amount up to $29,559.53 for the Division of Power, but funded through the Department of Neighborhoods’ Community Development Block Grant Fund.
The project consists of removing existing high pressure sodium cobra head luminaires from the existing street lighting system, and replacing those luminaires with LED cobra head luminaires.
The planning area for this project is “South Linden” (Planning Area 45).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This is a Community Development Block Grant (CDBG)-funded project. Lack of lighting has been cited as a barrier for children walking to and from school, in surveys conducted: Safe Routes to School, and discerned from community conversations during the One Linden planning process. This project will improve the lighting within the area, and augment visibility on the roadways and sidewalks by converting the existing HPS lights to LED.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on September 11, 2019 from: Danbert Electrical Corp. - $29,559.53; and Complete General Construction Company - $30,576.00.
3.1 PRE-QUALIFICATION STATUS: Danbert Electrical Corp has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Danbert Electrical Corporation’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $29,559.53. Danbert Electrical Corporation’s Contract Compliance Number is 82-2707993 (expires 8/22/21, MAJ); DAX Vendor Account No. is 23222. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Electrical Corporation.
4. FISCAL IMPACT: This construction contract is being funded through the Community Development Block Grant Fund # 2248. The Department of Public Utilities and the Division of Power coordinated the project bid and contract on behalf of the Department of Neighborhoods.
5. EMERGENCY DESIGNATION: Emergency action is requested so as to in order to maintain project due dates and grant requirements.
Title
To authorize the appropriation and expenditure of funds in an amount up to $29,559.53 from the 2019 Community Development Block Grant Fund; to authorize the Director of Public Utilities to execute a construction contract with Danbert Electrical Corp. for the Luminaire Replacement Project, Phase I; and to declare an emergency. ($29,559.53)
Body
WHEREAS, two bids for the Luminaire Replacement Project, Phase I, were received and publicly opened in the offices of the Director of Public Utilities on September 11, 2019; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert Electrical Corp. in the amount of $29,559.53; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Luminaire Replacement Project, Phase I; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of funds from the Community Development Block Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Luminaire Replacement Project, Phase I in order to maintain project due dates and grant requirements; for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $29,559.53 is appropriated in Fund 2248 (CDBG Fund), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $29,559.53 or so much thereof as may be needed, is hereby authorized in Fund 2248 (CDBG Fund), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to award and execute a contract on behalf of the Department of Neighborhoods for the Luminaire Replacement Project, Phase I with Danbert Electrical Corp., 7991 Memorial Dr., Plain City, Ohio 43064; in an amount up to $29,559.53; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 4. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.