Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with 2LMN in the amount of up to $350,000.00 for the ADA Ramp Projects - 2019 General Engineering project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing contractual access to additional resources that are necessary to perform professional engineering and survey services and to provide technical expertise to the Department in the implementation of roadway maintenance and ADA ramp projects. The selected consultant will be expected to be readily available to perform such tasks when requested by the Department; to complete projects in a short timeframe; and will be expected to work on multiple projects concurrently.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the ADA Ramp Projects - 2019 General Engineering contract. The project was formally advertised on the Vendor Services website and the Bonfire website from August 28, 2019, to October 1, 2019. The City received eight responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 8, 2019. The responding firms were:
Company Name City/State Majority/MBE/FBE
2LMN Columbus, OH MBE
E.L. Robinson Columbus, OH MAJ
Crawford, Murphy & Tilly Columbus, OH MAJ
TEC Engineering Columbus, OH FBE
Prime AE Group Columbus, OH MBE
Dynotec Columbus, OH MBE
FTC & H Columbus, OH MAJ
Osborn Engineering Columbus, OH MAJ
2LMN received the highest score by the evaluation committee and will be awarded the ADA Ramp Projects - 2019 General Engineering contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN.
2. CONTRACT COMPLIANCE
2LMN’s contract compliance number is MBE015414 and expires 06/03/2021.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the proper project. A transfer of cash from P530087 - 100039 (ADA Ramp Projects - 2018 General Engineering) and from P530282 - 100121 (Resurfacing-Urban Paving-FRA 62-12.44 (Town St/Glenwood Av/Rich St)) is required to establish funding for the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so upcoming construction projects may be governed by updated facilities design.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with 2LMN for the ADA Ramp Projects - 2019 General Engineering project; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Bond to pay for this contract; and to declare an emergency. ($350,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide the City of Columbus, Department of Public Service, Division of Traffic Management, additional resources that are necessary to perform traffic signal facilities design and associated tasks; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the ADA Ramp Projects - 2019 General Engineering project; and
WHEREAS, 2LMN submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with 2LMN for the provision of professional engineering consulting services described above in the amount of up to $350,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority and funding for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with 2LMN in order to provide funding for the ADA Ramp Projects - 2019 General Engineering project so that upcoming construction projects may be governed by updated facilities design as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530087-100039 / ADA Ramp Projects - 2018 General Engineering (Voted 2016 Debt SIT Supported) / $250,000.00 / ($210,000.00) / $40,000.00
7704 / P530282-100121 / Resurfacing-Urban Paving-FRA 62-12.44 (Town St/Glenwood Av/Rich St) (Voted 2019 SIT Supported) / $250,000.00 / ($140,000.00) / $110,000.00
7704 / P530087-100040 / ADA Ramp Projects - 2019 General Engineering (Voted 2016 Debt SIT Supported) / $0.00 / $210,000.00 / $210,000.00
7704 / P530087-100040 / ADA Ramp Projects - 2019 General Engineering (Voted 2019 SIT Supported) / $0.00 / $140,000.00 / $140,000.00
SECTION 2. That the transfer of $350,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530087-100039 (ADA Ramp Projects - 2018 General Engineering), Object Class 06 (Capital Outlay) and Dept-Div 5911 (Infrastructure Management), Project P530282-100121 (Resurfacing-Urban Paving-FRA 62-12.44 (Town St/Glenwood Av/Rich St)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530087-100040 (ADA Ramp Projects - 2019 General Engineering), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a professional services contract with 2LMN, 1105 Schrock Road, Columbus, Ohio, 43229, for the Signals - General Engineering 2019 project in an amount of up to $350,000.00.
SECTION 4. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530087-100040 (ADA Ramp Projects - 2019 General Engineering), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.