Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project.
The contract work includes performing various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis.
The estimated Notice to Proceed date is November 25, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 8, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $349,180.00 Columbus, Ohio Majority
The bid terms and conditions contained a special provision allowing the contract amount to be adjusted up or down to the budgeted amount of $300,000.00. Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder for their bid of $300,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Decker Construction Company is CC004549 and expires 02/23/2020.
3. PRE-QUALIFICATION STATUS
Decker Construction Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a planned expense within Fund 2265, the Street Construction Maintenance and Repair Fund. The funds will need to be appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to ensure the safety of the travelling public.
Title
To authorize the appropriation of $300,000.00 from the unappropriated balance of the Street Construction Maintenance and Repair Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project; to authorize the expenditure of up to $300,000.00 for the project from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, the work for this project consists of performing various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis; and
WHEREAS, Decker Construction Company will be awarded the contract for the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, it is necessary to authorize the appropriation of funds in the amount of $300,000.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2019 project; and
WHEREAS, it is necessary to authorize the expenditure of up to $300,000.00 from the Street Construction Maintenance and Repair Fund for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Decker Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $300,000.00 is appropriated in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 03 (Purchased Services) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for the Roadway - Utility Cut and Repair 2019 project in the amount of up to $300,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 3. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.