Explanation
This ordinance authorizes the Director of Technology to modify an existing contract with DevCare Solutions to provide professional staff augmentation and project management consulting services to the Department of Technology (DoT). This is needed to augment staff in support of current DoT initiatives.
The Department of Technology (DoT) recently initiated infrastructure projects (both internally and with the Department of Public Safety) requiring expert infrastructure project management and consulting services. To this end, the department solicited statements of qualification. On April 19, 2019, statements were received via the city’s procurement portal. Of the four received, DevCare Solutions was the lowest and best respondent at $105.00 per hour for these professional services. The four respondents were as follows:
DevCare Solutions: $105/hour
TSG Partners: $115/hour
Dedicated Tech Services: $139/hour
RefineM: $150/hour
Ordinance 1444-2019 passed on July 22, 2019 established PO188648 authorizing a contract with DevCare Solutions for $157,500.00, which provided 1,500 hours of consulting service at a fixed rate of $105.00 per hour with a 12 month term period, effective September 5, 2019 through September 4, 2020. This ordinance modifies that contract to add 1,560 hours, at a fixed rate of $105.00, for a total additional cost of $163,800.00. The modification starts on the date of a certified purchase order from the City Auditor’s Office and ends on September 4, 2020.
Amount of additional funds to be expended
Original Contract amount: $157,500.00
Amount of this ordinance modification: $163,800.00
Total aggregate contract: $321,300.00
Reason additional goods/services could not be foreseen
This modification will add hours to the existing contract for expert infrastructure project management and consulting services for the Public Safety infrastructure portion of the project. When Ordinance 1444-2019 was submitted for consideration, the number of hours needed for this portion of the project was unknown.
Reason other procurement processes are not used
Pursuant to Ordinance 1444-2019, DevCare Solutions is already providing services to DoT’s infrastructure projects. To change providers in the middle of the project would be disruptive.
How cost was determined
DevCare Solutions provided DoT with a cost proposal based on the number of hours need for this portion of the project.
CONTRACT COMPLIANCE
Vendor Name: DevCare Solutions
FID/CC #: 20-2761086, Expiration Date: 4/11/2021
DAX Vendor #: 022616
FISCAL IMPACT
Funds for this service have been identified and are available within the Department of Technology, Information Services Division’s, Information Services operating fund. This expenditure is projected in Finance’s 3rd quarter financial report.
Title
To authorize the Director of the Department of Technology to modify an existing contract with DevCare Solutions to add 1,560 hours, at a fixed rate of $105.00, for a total additional cost of $163,800.00 for professional staff augmentation and project management consulting services for the Department of Technology’s internal infrastructure projects and projects associated with the Department of Public Safety; to authorize the expenditure of $163,800.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund. ($163,800.00)
Body
WHEREAS, the City of Columbus, Department of Technology (DoT) recently initiated infrastructure projects as well as projects associated with the Department of Public Safety for which professional staff augmentation and project management consulting services are needed; and
WHEREAS, to obtain these services, statements of qualification were solicited and received on April 19, 2019 via the city’s procurement system; and
WHEREAS, of the four statements received via this solicitation, DevCare Solutions was the lowest and best respondent; and
WHEREAS, ordinance 1444-2019, passed on July 22, 2019, authorized contracting with DevCare Solutions for professional staff augmentation and project management consulting services; and
WHEREAS, this ordinance authorizes the Technology Director to modify the abovementioned original contract with DevCare Solutions by adding 1,560 hours, at a fixed rate of $105.00, for a total modification of $163,800.00; and
WHEREAS, this modification starts on the date of a certified purchase order from the City Auditor’s Office and ends on September 4, 2020; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to modify an existing contract with DevCare Solutions to add hours to an existing contract for professional staff augmentation and project management consulting services for the above mentioned purpose for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify an existing contract with DevCare Solutions for professional staff augmentation and project management consulting services for internal infrastructure projects and projects associated with the Department of Public Safety by adding 1,560 hours, at a fixed rate of $105.00, for a total modification of $163,800.00.
SECTION 2. That the above noted modification will start on the date of a certified purchase order from the City Auditor’s Office and will end on September 4, 2020.
SECTION 3. That the expenditure of $163,800.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund as follows: (see attachment 2762-2019EXP)
Div.: 47-02 | Fund: 5100 | SubFund: 510001| Obj. Class.: 03 | Main Acct.: 63050 | Program: CW001| Section 3: n/a | Section 4: n/a | Section 5: n/a | Amount: $163,800.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earlies period allow by law.