Background
1. EXPLANATION
This ordinance authorizes the Chief Innovation Officer to modify an existing contract with Motivate International in an amount up to $272,452.00 to expand the CoGo Bike Share system as part of the USDOT Smart City Challenge Smart Mobility Hubs project.
CoGo Bike Share launched in 2013 in the downtown core of Columbus. The 30-station network was limited in size and scope, and data shows that ridership increased significantly as the system expanded from downtown into the Harrison West, Short North, OSU Campus, and Weinland Park areas.
In 2018 the system expanded to include Grandview Heights, Upper Arlington, and Bexley. The system currently has 72 stations and 618 bikes. This ordinance will expand the CoGo Bike Share System by adding 4 CoGo Bike Share stations, 33 traditional bikes, and 30 station-based electric bikes with lock-to feature.
The contract with Motivate International for the CoGo Bike Share System is held by the City of Columbus Recreation and Parks Department. Recreation and Parks has agreed to allow the Smart City Program Office to modify the contract to expand the program.
Ordinance Number 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, Smart City Challenge, Paul G. Allen Family Foundation contracts, documents, and projects.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Motivate International.
2. CONTRACT COMPLIANCE
The contract compliance number for Motivate International is CC39188-115048 and expired 11/12/16. Motivate International will have to renew their contract compliance before the contract modification can be executed.
3. FISCAL IMPACT
Funding for this project expenditure, in the amount of $272,452.00, is available as follows:
$197,452.00 in the Public Service Taxable Bond Fund, Fund 7708, Project P530163-100000 (Smart City Challenge - Voted 2016 Debt SIT Supported). An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the proper project.
$75,000.00 is available in the Smart City Private Grant Fund, Fund 7768, Grant G591611. This is a cash grant that is currently allowed to have a negative unencumbered cash balance pending an upcoming check from the granting organization, the Paul G. Allen Family Foundation. It is necessary to transfer appropriation between divisions and object classes to have sufficient appropriation for this expenditure.
4. EMERGENCY JUSTIFICATION
Emergency action is requested so additional bike stations can be installed as soon as possible in alignment with the Smart Mobility Hubs project to meet the timeline of the USDOT Smart City Challenge.
Title
To amend the 2019 Capital Improvement Budget; to transfer appropriation within the Smart City Private Grant Fund; to authorize the Chief Innovation Officer to modify a contract with Motivate International to expand the CoGo Bike Share system; to authorize the expenditure of up to $197,452.00 from the Public Service Taxable Bond Fund; to authorize the expenditure of up to $75,000.00 from the Smart City Private Grant Fund; and to declare an emergency. ($272,452.00)
Body
WHEREAS, the City of Columbus Recreation and Parks Department has a contract with Motivate International for the CoGo Bike Share System installed in the Columbus area; and
WHEREAS, the City is engaged in the Smart City Challenge; and
WHEREAS, an expansion of the CoGo Bike Share System is one of the Smart City projects; and
WHEREAS, it is necessary to modify the existing contract with Motivate International to expand the CoGo Bike Share System; and
WHEREAS, Ordinance Number 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, Smart City Challenge, Paul G. Allen Family Foundation contracts, documents, and projects; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide budget authority for the project; and
WHEREAS, it is necessary to transfer appropriation to have sufficient appropriation for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of Smart Columbus in that it is immediately necessary to modify this contract so additional bike stations can be installed as soon as possible to meet the timeline of the USDOT Smart City Challenge; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget, authorized by Ordinance 1326-2019, be and is hereby amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Change / Amended C.I.B.
7708 / P530163-100000 / Smart City Challenge (Voted 2016 Debt SIT Supported) / $4,474,530.00 / ($197,452.00) / $4,277,078.00
7708 / P530163-100016 / SCC - Smart Mobility Hubs (Voted 2016 Debt SIT Supported) / $0.00 / $197,452.00 / $197,452.00
SECTION 2. That the transfer of appropriation of $75,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7768 (Smart City Private Grant Fund), from Dept-Div 6007 (Electricity), Grant G591611 (2016 SMART City Paul G. Allen/Vulcan Foundation Award), Object Class 02 (Material and Supplies) to Dept-Div 5912 (Design and Construction), Grant G591611 (2016 SMART City Paul G. Allen/Vulcan Foundation Award), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the City’s Chief Innovation Officer, on behalf of the Department of Public Service, be and is hereby authorized to modify an existing contract with Motivate International, 220 36th Street, Brooklyn, New York, 11232, in the amount of up to $272,452.00 to expand the CoGo Bike Share system.
SECTION 4. That the expenditure of $197,452.00, or so much thereof as may be necessary, is hereby authorized in Fund 7708 (Public Service Taxable Bond Fund), Dept-Div 5912 (Design and Construction), Project P530163-100016 (SCC - Smart Mobility Hubs), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $75,000.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7768 (Smart City Private Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591611 (2016 SMART City Paul G. Allen/Vulcan Foundation Award), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Chief Innovation Officer administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.