Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the Fairwood Facility Unit 29 HVAC Replacement, 650265-100103, SCP 06FW. The work for this project consists of the replacement of Unit 29 of the Sewer Maintenance Operations Center and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid (IFB).
Planning area - 63 Southeast
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website, Bid Express website, and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on October 9, 2019 from:
Vendor Name Compliance No. Exp. Date: Vendor# Type City State
General Temperature Control, Inc. 31-1201236 11/29/20 004830 MAJ Amanda OH
The bid was reviewed using the Bid Tab and Quality Factor Form (QFF) process. After the evaluation it was determined that General Temperature Control, Inc. met the project requirements.
PROJECT TIMELINE: All work shall be substantially complete within 150 calendar days of the Notice to Proceed, with final completion to occur within 180 calendar days. The City anticipates issuing a Notice to Proceed on or about January 08, 2020.
EMERGENCY DESIGNATION: Emergency action is not requested at this time.
CONTRACT COMPLIANCE NO: 31-1201236 | MAJ | 11/29/20 | Vendor #004830
ECONOMIC / ENVIRONMENTAL IMPACT: Updating to a new HVAC unit will provide better energy efficiency, reduced heating cost, and prevent negative impacts from failure of the current units.
FISCAL IMPACT: This legislation authorizes an expenditure of up to $283,200.00 for the HVAC Replacement project and $2,000.00 for the Prevailing Wage fees from the Sanitary Sewer General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the Fairwood Facility Unit 29 HVAC Replacement; and to authorize an expenditure of up to $283,200.00 for the Fairwood Facility Unit 29 HVAC Replacement project and $2,000.00 for the Prevailing Wage Administration Fees from the Sanitary Sewer General Obligation Bond Fund. ($285,200.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the subject services and on October 9, 2019 received one (1) bid for the Fairwood Facility Unit 29 HVAC Replacement, 650265-100103, SCP 06FW from General Temperature Control, Inc.; and
WHEREAS, it was determined that General Temperature Control, Inc. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize a total expenditure of up to $285,200.00 from the Sanitary Sewer General Obligation Bond Fund 6109; $283,200.00 for project cost and $2,000,00 for Prevailing Wage Fees; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with General Temperature Control, Inc. for the Fairwood Facility Unit 29 HVAC Replacement, 650265-100103 SCP 06FW, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Temperature Control, Inc., 970 W. Walnut St., Amanda OH 43102, for the Fairwood Facility Unit 29 HVAC Replacement, 650265-100103 SCP 06FW, in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of up to $285,200.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance. Note: $283,200.00 for the Fairwood Facility Unit 29 HVAC Replacement project and $2,000.00 for the Prevailing Wage Fees.
SECTION 3. That the said firm, General Temperature Control, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.