Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with CDW Government, LLC for the purchase of Video Storage Equipment, as well as associated accessories, software, maintenance, and support for the Columbus Division of Police. Video Storage products and services will be utilized by law enforcement to preserve recorded video interactions with the public or to store video evidence from crime scenes.
Bid Information: The Department of Finance and Management, through RFQ004361, received and evaluated eight (8) proposals and recommended an award be made to CDW Government LLC. Ordinance 1094-2017, prepared by the Finance and Management Department establishes an option contract (UTC) with this company.
Contract Compliance: CDW Government, LLC; Vendor Account # 007352 - Purchase Agreement Number 002178. This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested so that Video Storage can be ready and available in time for further deployment of the body worn cameras utilized by the Division of Police.
FISCAL IMPACT: This ordinance authorizes the expenditure of $566,838.18 within Public Safety's Capital Improvement Funds for the purchase of Video Storage Equipment and accessories for the Division of Police from the Universal Term Contract established by the Department of Finance and Management. This ordinance also authorizes an amendment to the Capital Improvement Budget and the transfer of funds between projects within Safety's Voted Bonds.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within Safety's Voted Bond Funds; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of video storage system equipment and accessories for the Columbus Division of Police's body worn camera program; to authorize the expenditure of $566,838.18 from the Department of Public Safety's Capital Improvement Funds; and to declare an emergency. ($566,838.18)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the City Auditor to transfer funds between projects within Public Safety's Capital Improvement Budget; and,
WHEREAS, there is a need to purchase Video Storage Equipment, as well as associated accessories, software, maintenance, and support for the Columbus Division of Police; and,
WHEREAS the Video Storage products and services will be utilized by law enforcement to preserve recorded video interactions with the public or to store video evidence from crime scenes; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked offeror, CDW Government, LLC, to negotiate a contract for a video storage solution; and,
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of video storage equipment for body worn cameras for the Division of Police; and,
WHEREAS, funds are available in the Department of Public Safety's Capital Improvement Funds for this purchase; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Purchase Agreement established with CDW Government, LLC for the purchase of video storage equipment and accessories for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7701 as follows;
Project No. 330032-100000 | Project Name. Police Heliport | Current Authority. $1 | Revised Authority. $0 | Difference. ($1)
Project No. 330038-100000 | Project Name. Police Equipment - Fiber Installation and Upgrades | Current Authority. $6,332 | Revised Authority. $0 | Difference. ($6,332)
Project No. 330047-100000 | Project Name. Horse Barn Electrical Imp. | Current Authority. $150,000 | Revised Authority.$89,495 | Difference. ($60,505)
Project No. 330039-100001 | Project Name. Police Equipment BWC Server Storage| Current Authority. $0 | Revised Authority. $66,838 | Difference. $66,838
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement Budget per the accounting codes in the attachment to this legislation.
SECTION 3. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with CDW Government, LLC for the purchase of video storage equipment and accessories, software, maintenance, and support for the Columbus Division of Police.
SECTION 4. That the expenditure of $566,838.18, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety Capital Improvement Fund, Fund 7701, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.