Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew three (3) existing Universal Term Contracts (UTC) for the option to obtain Traffic Pedestrian Signal Equipment with Path Master Inc, General Traffic Equipment Corporation and Baldwin & Sours Inc. This contract provides the Division of Traffic Management with LED Pedestrian Signal Modules and the equipment to support the installation of this equipment at City traffic crosswalks.
The contracts, PO076315, PO076198 and PO076294 were established in accordance with Request for Quotation RFQ004285 and authorized under Ordinance Number 1411-2017 and will expire January 31, 2020. In accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be January 31, 2021.
Path Master Inc. RFQ004285; items# 7-8; PO076315
General Traffic Equipment Corp. RFQ004285; items# 1-6, 9 & 10; PO076198
Baldwin & Sours, Inc. RFQ004285; items# 12-20; PO076294
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure new contracts are in place before the current contracts expire in January.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Service must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew three (3) Universal Term Contracts for the option to purchase Traffic Pedestrian Signal Equipment with Path Master Inc., General Traffic Equipment Corporation and Baldwin & Sours Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Traffic Pedestrian Signal Equipment for use by the Division of Traffic Management; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ004285 with the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to authorize the Finance and Management Director to immediately renew three (3) Universal Term Contracts with Path Master Inc., General Traffic Equipment Corporation and Baldwin & Sours Inc. for the option to obtain Traffic Pedestrian Signal Equipment thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts with PO076315 with Path Master; PO076198 with General Traffic and PO076294 with Baldwin & Sours for a period of one year, from January 31, 2020 to and including January 31, 2021.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.