Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew two (2) existing Universal Term Contracts (UTC) for the option to obtain Traffic Signal Detector Equipment with Iron Armour LLC and Baldwin & Sours Inc. This contract provides the Division of Traffic Management with Wireless Vehicle detection equipment at City traffic intersections.
The contracts, PO076185 and PO076260 were established in accordance with Request for Quotation RFQ004283 and authorized under Ordinance Number 1412-2017 and will expire January 31, 2020. In accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be January 31, 2021.
Iron Armour LLC. RFQ004283; items 12-20; PO076185
Baldwin & Sours, Inc. RFQ004283; items# 3-5, 10a &11; PO076260
Items# 1, 2, 6-9, 10b and 21 with Path Master Inc. are not available for extension and the Agency will submit bids for these items as they are needed.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Service must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew two (2) Universal Term Contract for the option to purchase Traffic Signal Detector Equipment with Iron Armour LLC. and Baldwin & Sours Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Traffic Signal Detector Equipment for use by the Division of Traffic Management with extensions approved by two (2) bidders; and
WHEREAS, these contracts were entered into in accordance with Chapt...
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