Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew two (2) existing Universal Term Contracts (UTC) for the option to obtain Traffic Signal Detector Equipment with Iron Armour LLC and Baldwin & Sours Inc. This contract provides the Division of Traffic Management with Wireless Vehicle detection equipment at City traffic intersections.
The contracts, PO076185 and PO076260 were established in accordance with Request for Quotation RFQ004283 and authorized under Ordinance Number 1412-2017 and will expire January 31, 2020. In accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be January 31, 2021.
Iron Armour LLC. RFQ004283; items 12-20; PO076185
Baldwin & Sours, Inc. RFQ004283; items# 3-5, 10a &11; PO076260
Items# 1, 2, 6-9, 10b and 21 with Path Master Inc. are not available for extension and the Agency will submit bids for these items as they are needed.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Service must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew two (2) Universal Term Contract for the option to purchase Traffic Signal Detector Equipment with Iron Armour LLC. and Baldwin & Sours Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Traffic Signal Detector Equipment for use by the Division of Traffic Management with extensions approved by two (2) bidders; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ004283 with the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to authorize the Finance and Management Director to immediately renew two (2) Universal Term Contracts with Iron Armour LLC and Baldwin & Sours Inc. for the option to obtain Traffic Signal Detector Equipment thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts with PO076185 with Iron Armour LLC and PO076260 with Baldwin & Sours for a period of one year, from January 31, 2020 to and including January 31, 2021.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.