Explanation
This ordinance authorizes the Director of Finance and Management to establish a contract/purchase order with Dell Marketing L.P on behalf of the Department of Technology for Microsoft enterprise software licensing. This is being done through the State of Ohio Multiple Award Contract (MAC) 0A1252, which has an expiration date of 6/30/2025 and is authorized for the city's use by Ordinance No. 582-87 for Microsoft enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently used by approximately 7,500 city employees in their daily business. The city also utilizes Microsoft software to support a number of enterprise applications. This ordinance will enable the city to obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.
The term of the above-noted three-year agreement commenced on January 1, 2018 and ends on December 31, 2020, authorized by ordinance 3310-2017 passed December 11, 2017. This ordinance authorizes entering into an agreement for the third year term, to begin on January 1, 2020 and end on December 31, 2020 at a cost of $1,417,753.19. The proposed enterprise agreement enables the City to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms. Of this total, $173,591.60 is intended for licenses in the Public Safety Department and will be funded via their General Fund budget. The Special Income Tax fund will cover $1,694,641.00. The balance of 28,974.61 will come from the Information Services Operating fund
This ordinance also authorizes the true-up for the year 2019 of the current agreement (2018-2020). The current year true-up costs are $479,454.02, for a total authorized expenditure of $1,897,207.21.
1. Amount of additional funds to be expended
Original Contract #1 (2018): $1,419,640.64
Modification #1 (2018 “true-up”): $ 189,917.09
Original Contract #2 (2019): $1,40...
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