Explanation
This ordinance authorizes a modification to an existing purchase order/agreement with Insight Public Sector, via state term schedule STS#534242, to provide Active Directory Engineering consulting Expert Services for the Department of Technology (DoT) to augment current staff in support of DoT initiatives. The modification is for a total of 1,560 hours at a fixed rate of $150.00 per hour, for a total maximum expenditure of $234,000.00. The modification starts on the date of a certified purchase order from the City Auditor’s Office and ends on July 2nd, 2020.
In July of 2019, the department established an agreement, through state term schedule #STS 534242 with Insight Public Sector (expiration date 6/30/2020) via purchase order PO180003 in the amount of $19,950.00. This initial agreement provided 133 hours of consulting services at a fixed rate of $150.00 per hour for a term beginning on July 3rd, 2019 and ending on July 2nd, 2020. Passage of this ordinance will allowa modification to that agreement to add 1,560 hours at a fixed rate of $150.00, for a total additional cost of $234,000.00.
Amount of additional funds to be expended
Original Contract amount: $19,950.00
Amount of this ordinance modification: $234,000.00
Total aggregate contract: $253,950.00
Reason additional goods/services could not be foreseen
This modification adds hours to an existing purchase order/agreement for Active Directory Engineering consulting Expert Services for DoT. When purchase order PO180003 was established, via STS#534242, the number of hours needed for this portion of the project was unknown.
Reason other procurement processes are not used
Pursuant to purchase order PO180003, Insight Public Sector is already providing services to DoT’s infrastructure projects. To change providers in the middle of the project would be disruptive.
How cost of modification was determined
Insight Public Sector provided DoT with a cost proposal based on the number of hours need for this portion of the project, offering pricing via state term schedule STS#534242. .
FISCAL IMPACT
Funding for this modification was identified in the department’s 3rd Qtr. Review and are available in DoT’s operating fund to accommodate this request.
EMERGENCY DESIGNATION
Emergency action is requested to continue service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE
Vendor name: Insight Public Sector
DAX vendor Account #: 007309
Contract Compliance #: 36-3949000 Expiration 9-4-2020
Title
To authorize the Director of the Department of Technology to modify an existing purchase order/agreement with Insight Public Sector, via State Term Schedule STS#534242, to add 1,560 hours, at a fixed rate of $150.00, for a total additional cost of $234,000.00 for Active Directory Engineering consulting Expert Services; to authorize the expenditure of $234,000.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($234,000.00)
Body
WHEREAS, the City of Columbus, Department of Technology has a need for Active Directory Engineering consulting services; and
WHEREAS, these services were initially procured via State Term Contracts STS-534242 with Insight Public Sector, expiring 6-30-2020 and established on purchase order PO180003; and
WHEREAS, this ordinance authorizes the Technology Director to modify the abovementioned contract/purchase order by adding 1,560 hours at a fixed rate of $150.00 per hour for a total modification of $234,000.00
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify an existing contract/purchase order with Insight Public Sector to add hours for Active Directory Engineering consulting Expert Services for the above mentioned purpose for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify an existing agreement /purchase order with Insight Public Sector, via State Term Schedule STS#534242, with an expiration date of 6-30-2020, for Active Directory Engineering consulting services by adding 1,560 hours, at a fixed rate of $150.00, for a total modification of $234,000.00
SECTION 2. That the above noted modification will start on the date of a certified purchase order from the City Auditor’s Office and will end on July 2, 2020.
SECTION 3. That the expenditure of $234,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund as follows: (see attachment 2816-2019EXP)
Div.: 47-02 | Fund: 5100 | SubFund: 510001| Obj. Class.: 03 | Main Acct.: 63050 | Program: CW001| Section 3: n/a | Section 4: n/a | Section 5: n/a | Amount: $234,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same