Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Spill Prevention and Stormwater Pollution Control Plan management services with GS-OH Inc. This contract will provide consulting services to manage an effective environmental compliance program for both Spill Prevention Control and Countermeasures and Stormwater Pollution Prevention Plans for City of Columbus agencies (other than Public Utilities). The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2022, with the option to renew for two (2) additional years. The Purchasing Office opened formal proposals on September 5, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited proposals in accordance with the relevant provisions of Section 329 relating to Requests for Proposals (RFP013201). Three (3) proposals were received.
The evaluation committee consisted of one representative from Public Utilities, one from Fleet and one from Recreation and Parks. After the initial evaluation and scoring, the two top responders were asked to make presentations to the committee on October 11, 2019. After evaluating their presentations the committee requested pricing proposals from both presenters by October 17, 2019. After review of the committee's work the Director of Finance and Management authorized final negotiations and recommends the acceptance of the proposal submitted by GS-OH Inc.
In accordance with Committee recommendations, the Purchasing Office recommends award to GS-OH Inc., cc# 009789 expires 1/5/20, negotiated contract $1.00.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because there is currently no contract in place for the needed service.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Spill Prevention & Stormwater Pollution Control Plan consulting services from GS-OH Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Spill Prevention & Stormwater Pollution Control Plan UTC will provide for consulting services to manage the environmental compliance program for City of Columbus facilities; and
WHEREAS, a formal request for proposal (RFP) for a multi-year Universal Term Contract (UTC) was solicited and evaluated by a committee via Request for Proposal RFP013201 resulting in the recommendation of an award to GS-OH Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Spill Prevention & Stormwater Pollution Control Plan UTC consulting services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Spill Prevention & Stormwater Pollution Control Plan UTC consulting services in accordance with Request for Proposal RFP013201 for a term of approximately three (3) years, expiring September 30, 2022, with the option to renew for two (2) additional years, as follows:
GS-OH Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.