Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Saitech, Inc. for software licenses maintenance and support at a cost of $58,350.00 and shall provide coverage for the term period of December 23, 2019 through December 22, 2020. The software licenses maintenance and support was originally procured through solicitation number RFQ010393 and included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the first renewal option.
This ordinance also authorizes the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for software license maintenance and support at a cost of $234,659.00 and shall provide coverage for the term period of January 01, 2020 through December 31, 2020. The coverage term period for the Veritas NetBackup perpetual licenses is from October 25, 2019 through December 31, 2020. The Veritas NetBackup software licenses and maintenance and support were originally procured through solicitation number RFQ010593 and included options to renew for two (2) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the first renewal option.
The two operating systems are related and work together with the infrastructure (Network Backup system). The software licensing maintenance and support are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires).
The total cost of this ordinance is $293,009.00 for Veeam and Veritas NetBackup software licensing maintenance and support.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish purchase orders at the earliest possible date.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology legislated $260,836.88 and $381,197.50 respectively for Veeam ($58,350.00) and Veritas NetBackup ($234,659.00) software licensing maintenance and support. The 2019 total cost of this ordinance is $293,009.00. The cost of these contracts is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: Saitech, Inc.: CC#: 75-3004589; Expiration Date: 9/25/2020
(DAX Vendor Acct. #: 010157)
Vendor: Brown Enterprise Solutions, LLC; CC#: 90-0353698; Expiration Date: 1/31/2021
(DAX Vendor Acct. #: 010668)
Title
To authorize the Director of the Department of Technology to renew a contract with Saitech, Inc., for Veeam software licensing maintenance and support services and Brown Enterprise Solutions, LLC for Veritas Netback software licenses and licensing maintenance and support; to authorize the expenditure of $293,009.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($293,009.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew a contract with Saitech, Inc. for software licenses maintenance and support at a cost of $58,350.00 and shall provide coverage for the term period of December 23, 2019 through December 22, 2020. The software licenses maintenance and support was originally procured through solicitation number RFQ010393 and included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the first renewal option; and
WHEREAS, this ordinance also authorizes the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for software license maintenance and support at a cost of $234,659.00 and shall provide coverage for the term period of January 01, 2020 through December 31, 2020. The coverage term period for the Veritas NetBackup perpetual licenses is from October 25, 2019 through December 31, 2020. The Veritas NetBackup software licenses and maintenance and support were originally procured through solicitation number RFQ010593 and included options to renew for two (2) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the first renewal option; and
WHEREAS, the two operating systems are related and work together with the infrastructure (Network Backup system). The software licensing maintenance and support are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires); and
WHEREAS, the total cost of this ordinance is $293,009.00 for Veeam and Veritas NetBackup software licensing maintenance and support; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to contract with Saitech, Inc. for Veeam backup software license maintenance and support services and for Veritas NetBackup software licensing maintenance and support to ensure no service interruption, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Saitech, Inc. for Veeam software licensing maintenance and support services at a cost of $58,350.00 for the term period of December 23, 2019 through December 22, 2020 and with Brown Enterprise Solutions, LLC for software licensing maintenance and support at a cost of $234,659.00 for the term period being January 01, 2020 through December 31, 2020. The coverage term period for the Veritas NetBackup perpetual licenses is from October 25, 2019 through December 31, 2020. The total cost of this ordinance is $293,009.00 for Veeam and Veritas NetBackup software licensing maintenance and support.
SECTION 2: That the expenditure of $293,009.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund (Please see attachment 2836-2019 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program: IT005 |Section 3: 470201 | Section 4: IT01 |Section 5: IT0102 | Amount: $58,350.00 | {maintenance & support/Veeam} - Saitech, Inc.
Dept.: 47| Div.: 47-02| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001| Program: IT005| Section 3: 470201| Section 4: IT01| Section 5: IT0102| Amount: $234,659.00 | {NetBackup licensing maintenance & support} - Brown Enterprise Solutions, LLC.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.