Background
Background: The Department of Building and Zoning Services has an immediate need for the conversion of existing documents into electronic images. Ordinance Nos. 2833-2014, 1487-2016, 0624-2017, 2762-2017, 0851-2018 and 0765-2019 authorized purchase orders for imaging services. The imaging services optimize storage space, reduce future storage costs and provide efficient access to department information. The department requests an additional purchase order for ongoing document conversion services provided by 3SG Plus, LLC. For 2019, document conversion services include Human Resources and GIS files.
This legislation authorizes the Director of Building and Zoning Services to establish a purchase order for the purchase of document conversion services from 3SG Plus, LLC, State of Ohio, State Term Schedule (STS): State Term Schedule # 534577, expiration date 6/30/2021. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedule.
Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.
CONTRACT COMPLIANCE:
Vendor: 3SG Plus, LLC (DAX Vendor Acct. No.: 019867); Certification #: MBE019867
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: The Department of Building and Zoning Services legislated $800,000 (via Ordinance No. 2833-2014), $252,500 (via Ordinance No. 1487-2016), $322,893.20 (via...
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