Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sutphen OEM Parts and Service with Heritage Fire Equipment, LLC. The Division of Fleet Management is the primary user for Sutphen OEM Parts and Service. Sutphen OEM Parts and Service are used to maintain and repair City vehicles. Heritage Fire Equipment, LLC is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately two (2) years, expiring January 31, 2022, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Heritage Fire Equipment, LLC, CC# 024589, expires 1/31/2022, $1.00
Total Estimated Annual Expenditure: $300,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sutphen OEM Parts and Service with Heritage Fire Equipment, LLC in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Body
WHEREAS, the Sutphen OEM Parts and Service UTC will provide for the purchase of Sutphen OEM Parts and Service used to maintain and repair City vehicles and Heritage Fire Equipment, LLC is the sole source provider of these goods and services; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sutphen Parts and Service with Heritage Fire Equipment, LLC; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sutphen OEM Parts and Service for a term of approximately two (2) years, expiring January 31, 2022, with the option to renew for one (1) additional year, as follows:
Heritage Fire Equipment, LLC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.