Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to W. W. Williams Midwest Inc. to repair the engine of Columbus Fire Ladder #15/BT25173; given the need to return this vehicle to service as quickly as possible, there is no time for Fleet Management to attain formal bids, and thus a formal bid waiver is requested. This legislation also authorizes the Finance and Management Director to associate General Budget Reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) for the Division of Fleet Management on behalf of the Division of Fire for the purchase of collision repair services needed for Columbus Fire Ladder #15 (BT25173) via Purchase Agreement #003363 with Keen's Body & Fleet, as required for approval by City Council per City Code 329.19(g).
Contract Compliance: W. W. Williams Midwest Inc. FID #31-1024851 Vendor 004611 // Keen's Body & Fleet FID #31-0854439 Vendor 004390
Emergency Designation: This legislation is to be declared an emergency measure so that the repairs of this front line response apparatus may commence as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $80,665.23 for the purchase of engine and body repairs needed on Columbus Fire Division Ladder #15/BT25173; funding exists within the Fire Division's Safety Bond Fund for this purchase. An amendment to the 2019 CIB and a transfer of funds is required for these purchases.
Title
To authorize a transfer between projects within the Safety Bond Fund and to amend the 2019 Capital Improvements Budget; to authorize and direct the Director of Finance and Management to issue a purchase order to W. W. Williams Midwest Inc. and to Keen's Body & Fleet for the purchase of engine and body repairs, respectively, for Columbus Fire Ladder #15/BT25173 for the Division of Fire; to waive the formal bidding requirements of City Code Chapter 329; to expend $80,665.23 from the Safety Bond Fund; and to declare an emergency. ($80,665.23)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget within the Safety Bond Fund; and,
WHEREAS, is is necessary to transfer funds within Public Safety's Capital Improvement Budget to properly align cash with projected expenditure; and,
WHEREAS, the Division of Fleet Management needs to purchase extensive engine and body repairs for Ladder #15/BT25173 from W. W. Williams Midwest Inc. via a waiver of competitive bidding, and Keen's Body & Fleet via a purchase agreement established by the Purchasing office, respectively, on the behalf of the Division of Fire; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said upgrades, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7701, as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Station #23 Bay Extension P340157-100000 $300,000 $219,334 ($80,666)
Fire Apparatus Replacement Platform Ladders P340151-100000 $70,219 $150,885 $80,666
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.
SECTION 3. That the Director of Finance and Management is hereby authorized and directed to waive the competitive bidding requirements of City Code Chapter 329 to allow the issuance of a purchase order to W. W. Williams Midwest Inc. and to associate general budget reservations with the purchase agreement with Keen's Body & Fleet for the purchase of engine and body repairs, respectively, for Columbus Fire Ladder #15/BT25173 for the Division of Fire.
SECTION 4. That this Council finds it is in the City's best interest to waive the competitive bidding requirements of City Code to allow the aforementioned purchase.
SECTION 5. That the expenditure of $80,665.23, or so much thereof as may be necessary for the purchase of these upgrades, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.