Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Fleet Management Division with S&S Management Group LLC (DBA: Guard One) for security guard services at the Fleet Management facility located at 4211 Groves Road.
Formal bids were solicited via RFQ013523 and two companies submitted bids and these bids were opened on September 25, 2019 as follows:
S&S Management Group LLC (CC#: 46-0841682, exp. 9/20/21, MAJ) $96,996.00
American Services (CC#:56-2471573, exp. 2/28/21, MBE) $106,200.00
Willow Security, Inc. (Non-responsive) $0
Elijah Security Intelligence (Non-responsive) $0
It should be noted that Willow Security, Inc. and Elijah Security Intelligence did not include a bid amount with their proposal and so they were deemed unresponsive.
The Fleet Management Division recommends that the bid award be made to the lowest, most responsive and responsible bidder, S&S Management Group LLC (DBA: Guard One) .
The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Fiscal Impact: This ordinance authorizes an expenditure of $96,996.00 from the Fleet Management Operating Fund with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Management Facility located at 4211 Groves Road. The Fleet Management Division budgeted $80,000.00 in the operating fund for these services. In 2017, the Fleet Management Division expended $80,000.00 for these security services and in 2018, $83,780.00 was expended.
S&S Management Group LLC (DBA: Guard One) , vendor# 026826; expiration 09/20/2021.
Emergency action is requested to ensure that purchase orders can be established in order to allow for continuity of security services at the Fleet Management facility.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Maintenance Facility; to authorize the expenditure of $96,996.00 from the Fleet Management Operating Fund; and to declare an emergency. ($96,996.00).
Body
WHEREAS, it is necessary to contract for annual security guard services at the Fleet Management facility located at 4211 Groves Road; and
WHEREAS, the Fleet Management Division formally bid for said services; and
WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, S&S Management Group LLC (DBA: Guard One);
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director enter into contract with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Maintenance Facility; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Maintenance building located at 4211 Groves Road.
SECTION 2. That the expenditure of $96,996.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2712-2019 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.